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Audit trial System on SQL server

Posted on 2009-07-02
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Last Modified: 2012-05-07
Hi, i want to keep a log history of whatever happens to the records in a table and store in a history table. the table should contain who inserted/deleted/modified what, the data modified, and time of modified. how can i do this.
Below is the structure of my main table.

I am new to SQL server.

USE [Gambis]

GO

/****** Object:  Table [dbo].[Bio_Data]    Script Date: 07/02/2009 22:34:31 ******/

SET ANSI_NULLS ON

GO

SET QUOTED_IDENTIFIER ON

GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[Bio_Data](

	[userid] [bigint] NOT NULL,

	[NIN] [varchar](50) NULL,

	[first_Name] [varchar](25) NULL,

	[middle_Initial] [varchar](25) NULL,

	[last_Name] [varchar](25) NULL,

	[birthPlace] [varchar](50) NULL,

	[birthdatetime] [datetime] NULL,

	[occupation] [varchar](25) NULL,

	[nationality] [varchar](25) NULL,

	[permanent_address] [varchar](50) NULL,

	[address] [varchar](50) NULL,

	[employer_TIN] [bigint] NULL,

	[next_of_kin] [varchar](50) NULL,

	[datetime_created] [datetime] NULL,

	[datetime_modified] [datetime] NULL,

	[startdatetime] [datetime] NULL,

	[end_datetime] [datetime] NULL,

	[photo] [image] NULL,

	[gender] [varchar](15) NULL,

	[Permit_Type] [char](1) NULL,

	[email] [varchar](50) NULL,

	[next_of_kin_tel] [varchar](25) NULL,

	[card_number] [bigint] NULL,

	[sig_id_number] [varchar](50) NULL,

	[entry_point] [varchar](50) NULL,

	[datetime_of_entry] [datetime] NULL,

	[addr_of_next_of_kin] [varchar](75) NULL,

	[marital_status] [varchar](50) NULL,

	[name_of_employer] [varchar](75) NULL,

	[address_of_employer] [varchar](75) NULL,

	[place_of_issue] [varchar](50) NULL,

	[receiptNo] [varchar](50) NULL,

	[scannedFinger] [varchar](50) NULL,

	[fingerprintImage] [image] NULL,

	[Purpose of Entry] [text] NULL,

	[NIN of Approving Officer] [varchar](50) NULL,

	[NIN of Verifying Officer] [varchar](50) NULL,

	[Date Approved] [datetime] NULL,

	[Date Verified] [datetime] NULL,

	[Father's Full Name] [text] NULL,

	[Father's Place of Birth] [text] NULL,

	[Mother's Full Name] [text] NULL,

	[Mother's Place of Birth] [text] NULL,

	[Authenticator's Full Name] [text] NULL,

	[Authenticator's Profession] [text] NULL,

	[Date Authenticated] [datetime] NULL,

	[Document Produce] [varchar](50) NULL,

	[duration] [int] NULL,

	[details and address of properties in The Gambia] [text] NULL,

	[Issued at] [varchar](50) NULL,

	[Date Issued] [datetime] NULL,

	[Passport No] [varchar](50) NULL,

	[Dependant 1 FullName] [text] NULL,

	[dependant 1 Relationship] [text] NULL,

	[Dependant 2 FullName] [text] NULL,

	[Dependant 2 Relationship] [text] NULL,

	[Dependant 3 FullName] [text] NULL,

	[Dependant 3 relationship] [text] NULL,

	[Dependant 4 FullName] [text] NULL,

	[Dependant 4 Relationship] [text] NULL,

	[Dependant 1 age] [int] NULL,

	[Dependant 2 age] [int] NULL,

	[Dependant 3 age] [int] NULL,

	[Dependant 4 age] [int] NULL,

	[Document checked] [varchar](50) NULL,

	[Approval Status] [varchar](50) NULL,

	[Captured] [varchar](50) NULL,

	[Data Entry Completed] [varchar](50) NULL,

	[Handed to Cashier] [varchar](50) NULL

) ON [PRIMARY] TEXTIMAGE_ON [PRIMARY]
 

GO

SET ANSI_PADDING OFF

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Question by:Atouray
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8 Comments
 
LVL 142

Assisted Solution

by:Guy Hengel [angelIII / a3]
Guy Hengel [angelIII / a3] earned 200 total points
ID: 24768474
you need the history table with the same fields than your original table + the fields you mentioned: who (user)/when (time)/how (insert/udpate/delete)

then, 1 (or 3) plain trigger (s) on the table
CREATE TRIGGER trg_audit_delete_biodata
 ON biodata
 FOR DELETE
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'DELETE', userid, NIN, ... etc
    FROM DELETED 
go 

CREATE TRIGGER trg_audit_update_biodata
 ON biodata
 FOR UPDATE
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'UPDATE', userid, NIN, ... etc
    FROM INSERTED 
go 
CREATE TRIGGER trg_audit_insert_biodata
 ON biodata
 FOR INSERT
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'INSERT', userid, NIN, ... etc
    FROM INSERTED 
go

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Author Comment

by:Atouray
ID: 24768887
I did that but i am having the following error
Msg 311, Level 16, State 1, Procedure trg_audit_delete_biodata, Line 5
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_delete_biodata, Line 77
Invalid column name 'Data Verified'.
Msg 311, Level 16, State 1, Procedure trg_audit_update_biodata, Line 6
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_update_biodata, Line 74
Invalid column name 'Data Verified'.
Msg 311, Level 16, State 1, Procedure trg_audit_insert_biodata, Line 5
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_insert_biodata, Line 74
Invalid column name 'Data Verified'.
0
 

Author Comment

by:Atouray
ID: 24769087
this is my the trigger below
CREATE TRIGGER trg_audit_delete_biodata

 ON bio_Data

 FOR DELETE

AS

  INSERT INTO History

   ( username

      ,time_change

      ,how

      , userid

      , [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

      

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified] )

  SELECT 

      suser_name()

      , getdate()

      , 'DELETE'

	  ,userid

      , [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

      

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified]

    FROM DELETED 

go 
 

CREATE TRIGGER trg_audit_update_biodata

 ON bio_Data

 FOR UPDATE

AS

  INSERT INTO History

   ( username, time_change, how, [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

      

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified] )

  SELECT suser_name(), getdate(), 'UPDATE', [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

      

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified]

    FROM INSERTED 

go 

CREATE TRIGGER trg_audit_insert_biodata

 ON bio_Data

 FOR INSERT

AS

  INSERT INTO History

   ( username, time_change, how, [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

     

      

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified] )

  SELECT suser_name(), getdate(), 'INSERT', [NIN]

      ,[first_Name]

      ,[middle_Initial]

      ,[last_Name]

      ,[birthPlace]

      ,[birthdatetime]

      ,[occupation]

      ,[nationality]

      ,[permanent_address]

      ,[address]

      ,[employer_TIN]

      ,[next_of_kin]

      ,[datetime_created]

      ,[datetime_modified]

      ,[startdatetime]

      ,[end_datetime]

      

      ,[gender]

      ,[Permit_Type]

      ,[email]

      ,[next_of_kin_tel]

      ,[card_number]

      ,[sig_id_number]

      ,[entry_point]

      ,[datetime_of_entry]

      ,[addr_of_next_of_kin]

      ,[marital_status]

      ,[name_of_employer]

      ,[address_of_employer]

      ,[place_of_issue]

      ,[receiptNo]

     

      ,[Purpose of Entry]

      ,[NIN of Approving Officer]

      ,[NIN of Verifying Officer]

      ,[Date Approved]

      ,[Date Verified]

      ,[Father's Full Name]

      ,[Father's Place of Birth]

      ,[Mother's Full Name]

      ,[Mother's Place of Birth]

      ,[Authenticator's Full Name]

      ,[Authenticator's Profession]

      ,[Date Authenticated]

      ,[Document Produce]

      ,[duration]

      ,[details and address of properties in The Gambia]

      ,[Issued at]

      ,[Date Issued]

      ,[Passport No]

      ,[Dependant 1 FullName]

      ,[dependant 1 Relationship]

      ,[Dependant 2 FullName]

      ,[Dependant 2 Relationship]

      ,[Dependant 3 FullName]

      ,[Dependant 3 relationship]

      ,[Dependant 4 FullName]

      ,[Dependant 4 Relationship]

      ,[Dependant 1 age]

      ,[Dependant 2 age]

      ,[Dependant 3 age]

      ,[Dependant 4 age]

      ,[Document checked]

      ,[Approval Status]

      ,[Captured]

      ,[Data Entry Completed]

      ,[Handed to Cashier]

      ,[Data Verified]

    FROM INSERTED 

go

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Accepted Solution

by:
RiteshShah earned 300 total points
ID: 24769294
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Author Comment

by:Atouray
ID: 24769525
Thanks i have gone through your blog. but what do you think is causing the above errors mentioned?
0
 
LVL 31

Expert Comment

by:RiteshShah
ID: 24770233
are you sure you have field name "Data Verified" in your table? I don't think so or may be spell mistake or may be not surrounded with square brackets.

for other error, I would like to know what SQL Server version are you using and what is the compatability level of your database?


0
 
LVL 142

Expert Comment

by:Guy Hengel [angelIII / a3]
ID: 24770760
>Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
this is sql 2005+ (aka sql 2008), right?
then, change your TEXT/NTEXT fields into VARCHAR(MAX) / NVARCHAR(MAX). same capacity. less problems.
0
 
LVL 31

Expert Comment

by:RiteshShah
ID: 24770774
>>then, change your TEXT/NTEXT fields into VARCHAR(MAX) / NVARCHAR(MAX). same capacity. less problems.<<

100% agree with you
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