Solved

Audit trial System on SQL server

Posted on 2009-07-02
8
270 Views
Last Modified: 2012-05-07
Hi, i want to keep a log history of whatever happens to the records in a table and store in a history table. the table should contain who inserted/deleted/modified what, the data modified, and time of modified. how can i do this.
Below is the structure of my main table.

I am new to SQL server.

USE [Gambis]
GO
/****** Object:  Table [dbo].[Bio_Data]    Script Date: 07/02/2009 22:34:31 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[Bio_Data](
	[userid] [bigint] NOT NULL,
	[NIN] [varchar](50) NULL,
	[first_Name] [varchar](25) NULL,
	[middle_Initial] [varchar](25) NULL,
	[last_Name] [varchar](25) NULL,
	[birthPlace] [varchar](50) NULL,
	[birthdatetime] [datetime] NULL,
	[occupation] [varchar](25) NULL,
	[nationality] [varchar](25) NULL,
	[permanent_address] [varchar](50) NULL,
	[address] [varchar](50) NULL,
	[employer_TIN] [bigint] NULL,
	[next_of_kin] [varchar](50) NULL,
	[datetime_created] [datetime] NULL,
	[datetime_modified] [datetime] NULL,
	[startdatetime] [datetime] NULL,
	[end_datetime] [datetime] NULL,
	[photo] [image] NULL,
	[gender] [varchar](15) NULL,
	[Permit_Type] [char](1) NULL,
	[email] [varchar](50) NULL,
	[next_of_kin_tel] [varchar](25) NULL,
	[card_number] [bigint] NULL,
	[sig_id_number] [varchar](50) NULL,
	[entry_point] [varchar](50) NULL,
	[datetime_of_entry] [datetime] NULL,
	[addr_of_next_of_kin] [varchar](75) NULL,
	[marital_status] [varchar](50) NULL,
	[name_of_employer] [varchar](75) NULL,
	[address_of_employer] [varchar](75) NULL,
	[place_of_issue] [varchar](50) NULL,
	[receiptNo] [varchar](50) NULL,
	[scannedFinger] [varchar](50) NULL,
	[fingerprintImage] [image] NULL,
	[Purpose of Entry] [text] NULL,
	[NIN of Approving Officer] [varchar](50) NULL,
	[NIN of Verifying Officer] [varchar](50) NULL,
	[Date Approved] [datetime] NULL,
	[Date Verified] [datetime] NULL,
	[Father's Full Name] [text] NULL,
	[Father's Place of Birth] [text] NULL,
	[Mother's Full Name] [text] NULL,
	[Mother's Place of Birth] [text] NULL,
	[Authenticator's Full Name] [text] NULL,
	[Authenticator's Profession] [text] NULL,
	[Date Authenticated] [datetime] NULL,
	[Document Produce] [varchar](50) NULL,
	[duration] [int] NULL,
	[details and address of properties in The Gambia] [text] NULL,
	[Issued at] [varchar](50) NULL,
	[Date Issued] [datetime] NULL,
	[Passport No] [varchar](50) NULL,
	[Dependant 1 FullName] [text] NULL,
	[dependant 1 Relationship] [text] NULL,
	[Dependant 2 FullName] [text] NULL,
	[Dependant 2 Relationship] [text] NULL,
	[Dependant 3 FullName] [text] NULL,
	[Dependant 3 relationship] [text] NULL,
	[Dependant 4 FullName] [text] NULL,
	[Dependant 4 Relationship] [text] NULL,
	[Dependant 1 age] [int] NULL,
	[Dependant 2 age] [int] NULL,
	[Dependant 3 age] [int] NULL,
	[Dependant 4 age] [int] NULL,
	[Document checked] [varchar](50) NULL,
	[Approval Status] [varchar](50) NULL,
	[Captured] [varchar](50) NULL,
	[Data Entry Completed] [varchar](50) NULL,
	[Handed to Cashier] [varchar](50) NULL
) ON [PRIMARY] TEXTIMAGE_ON [PRIMARY]
 
GO
SET ANSI_PADDING OFF

Open in new window

0
Comment
Question by:Atouray
  • 3
  • 3
  • 2
8 Comments
 
LVL 142

Assisted Solution

by:Guy Hengel [angelIII / a3]
Guy Hengel [angelIII / a3] earned 200 total points
ID: 24768474
you need the history table with the same fields than your original table + the fields you mentioned: who (user)/when (time)/how (insert/udpate/delete)

then, 1 (or 3) plain trigger (s) on the table
CREATE TRIGGER trg_audit_delete_biodata
 ON biodata
 FOR DELETE
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'DELETE', userid, NIN, ... etc
    FROM DELETED 
go 

CREATE TRIGGER trg_audit_update_biodata
 ON biodata
 FOR UPDATE
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'UPDATE', userid, NIN, ... etc
    FROM INSERTED 
go 
CREATE TRIGGER trg_audit_insert_biodata
 ON biodata
 FOR INSERT
AS
  INSERT INTO your_audit_table
   ( who, when, how, userid, NIN, ... etc )
  SELECT suser_name(), getdate(), 'INSERT', userid, NIN, ... etc
    FROM INSERTED 
go

Open in new window

0
 

Author Comment

by:Atouray
ID: 24768887
I did that but i am having the following error
Msg 311, Level 16, State 1, Procedure trg_audit_delete_biodata, Line 5
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_delete_biodata, Line 77
Invalid column name 'Data Verified'.
Msg 311, Level 16, State 1, Procedure trg_audit_update_biodata, Line 6
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_update_biodata, Line 74
Invalid column name 'Data Verified'.
Msg 311, Level 16, State 1, Procedure trg_audit_insert_biodata, Line 5
Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
Msg 207, Level 16, State 1, Procedure trg_audit_insert_biodata, Line 74
Invalid column name 'Data Verified'.
0
 

Author Comment

by:Atouray
ID: 24769087
this is my the trigger below
CREATE TRIGGER trg_audit_delete_biodata
 ON bio_Data
 FOR DELETE
AS
  INSERT INTO History
   ( username
      ,time_change
      ,how
      , userid
      , [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
      
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified] )
  SELECT 
      suser_name()
      , getdate()
      , 'DELETE'
	  ,userid
      , [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
      
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified]
    FROM DELETED 
go 
 
CREATE TRIGGER trg_audit_update_biodata
 ON bio_Data
 FOR UPDATE
AS
  INSERT INTO History
   ( username, time_change, how, [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
      
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified] )
  SELECT suser_name(), getdate(), 'UPDATE', [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
      
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified]
    FROM INSERTED 
go 
CREATE TRIGGER trg_audit_insert_biodata
 ON bio_Data
 FOR INSERT
AS
  INSERT INTO History
   ( username, time_change, how, [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
     
      
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified] )
  SELECT suser_name(), getdate(), 'INSERT', [NIN]
      ,[first_Name]
      ,[middle_Initial]
      ,[last_Name]
      ,[birthPlace]
      ,[birthdatetime]
      ,[occupation]
      ,[nationality]
      ,[permanent_address]
      ,[address]
      ,[employer_TIN]
      ,[next_of_kin]
      ,[datetime_created]
      ,[datetime_modified]
      ,[startdatetime]
      ,[end_datetime]
      
      ,[gender]
      ,[Permit_Type]
      ,[email]
      ,[next_of_kin_tel]
      ,[card_number]
      ,[sig_id_number]
      ,[entry_point]
      ,[datetime_of_entry]
      ,[addr_of_next_of_kin]
      ,[marital_status]
      ,[name_of_employer]
      ,[address_of_employer]
      ,[place_of_issue]
      ,[receiptNo]
     
      ,[Purpose of Entry]
      ,[NIN of Approving Officer]
      ,[NIN of Verifying Officer]
      ,[Date Approved]
      ,[Date Verified]
      ,[Father's Full Name]
      ,[Father's Place of Birth]
      ,[Mother's Full Name]
      ,[Mother's Place of Birth]
      ,[Authenticator's Full Name]
      ,[Authenticator's Profession]
      ,[Date Authenticated]
      ,[Document Produce]
      ,[duration]
      ,[details and address of properties in The Gambia]
      ,[Issued at]
      ,[Date Issued]
      ,[Passport No]
      ,[Dependant 1 FullName]
      ,[dependant 1 Relationship]
      ,[Dependant 2 FullName]
      ,[Dependant 2 Relationship]
      ,[Dependant 3 FullName]
      ,[Dependant 3 relationship]
      ,[Dependant 4 FullName]
      ,[Dependant 4 Relationship]
      ,[Dependant 1 age]
      ,[Dependant 2 age]
      ,[Dependant 3 age]
      ,[Dependant 4 age]
      ,[Document checked]
      ,[Approval Status]
      ,[Captured]
      ,[Data Entry Completed]
      ,[Handed to Cashier]
      ,[Data Verified]
    FROM INSERTED 
go

Open in new window

0
Use Case: Protecting a Hybrid Cloud Infrastructure

Microsoft Azure is rapidly becoming the norm in dynamic IT environments. This document describes the challenges that organizations face when protecting data in a hybrid cloud IT environment and presents a use case to demonstrate how Acronis Backup protects all data.

 
LVL 31

Accepted Solution

by:
RiteshShah earned 300 total points
ID: 24769294
0
 

Author Comment

by:Atouray
ID: 24769525
Thanks i have gone through your blog. but what do you think is causing the above errors mentioned?
0
 
LVL 31

Expert Comment

by:RiteshShah
ID: 24770233
are you sure you have field name "Data Verified" in your table? I don't think so or may be spell mistake or may be not surrounded with square brackets.

for other error, I would like to know what SQL Server version are you using and what is the compatability level of your database?


0
 
LVL 142

Expert Comment

by:Guy Hengel [angelIII / a3]
ID: 24770760
>Cannot use text, ntext, or image columns in the 'inserted' and 'deleted' tables.
this is sql 2005+ (aka sql 2008), right?
then, change your TEXT/NTEXT fields into VARCHAR(MAX) / NVARCHAR(MAX). same capacity. less problems.
0
 
LVL 31

Expert Comment

by:RiteshShah
ID: 24770774
>>then, change your TEXT/NTEXT fields into VARCHAR(MAX) / NVARCHAR(MAX). same capacity. less problems.<<

100% agree with you
0

Featured Post

Gigs: Get Your Project Delivered by an Expert

Select from freelancers specializing in everything from database administration to programming, who have proven themselves as experts in their field. Hire the best, collaborate easily, pay securely and get projects done right.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Audit has been really one of the more interesting, most useful, yet difficult to maintain topics in the history of SQL Server. In earlier versions of SQL people had very few options for auditing in SQL Server. It typically meant using SQL Trace …
In this article I will describe the Backup & Restore method as one possible migration process and I will add the extra tasks needed for an upgrade when and where is applied so it will cover all.
Microsoft Active Directory, the widely used IT infrastructure, is known for its high risk of credential theft. The best way to test your Active Directory’s vulnerabilities to pass-the-ticket, pass-the-hash, privilege escalation, and malware attacks …
Two types of users will appreciate AOMEI Backupper Pro: 1 - Those with PCIe drives (and haven't found cloning software that works on them). 2 - Those who want a fast clone of their boot drive (no re-boots needed) and it can clone your drive wh…

776 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question