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SBS 2003 R2 CALs

Posted on 2009-07-05
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Last Modified: 2012-05-07
I support an organization consisting of 35-40 volunteers working 10-12 at a time in 2 shifts 3 days a week.  In planning a client/server network, it seemed appropriate to implement the licensing using device CALs.

I order SBS 2003 R2 and 10 device CALs through TechSoup and received a package of CDs directly from Microsoft.  I  installed the software and used the wizards to add 2 users and 12 computers.  I then started adding the clients to the domain one at a time.  After the first 2, I examined the licensing information in Server Management and saw that I had 5 licenses with a max of 2 used.

I then added 2 more clients, but the licensing information didn't change.  I'm now assuming that the CALs used were user CALs.

In checking the Microsoft FAQs, I found the following:

Q. Are the five CALs that come with the server license per device or per user?
 
A. For these first five CALs, you get to choose. At the top of the CAL Microsoft Software
    License Terms in the retail packaging, you can choose to allocate these CALs to users
    or devices.

As I never received any "retail packaging," I have no idea how to configure the 5 enclosed CALs.  There doesn't seem to be any links in Server Manager to this information.

Any ideas on how to set all the CALs to device CALs, including the first 2, assuming they're user CALs.
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Question by:767WuLiMaster
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LVL 96

Expert Comment

by:Lee W, MVP
ID: 24780875
SBS doesn't have a mechanism that allows the SERVER to know if you have USER or DEVICE CALs.  This is an administrative documentation issue - document that you are using DEVICE CALs, make sure you ONLY purchase device cals in the future, and you should be fine.  (Keep in mind, a Cell phone that can access e-mail needs a device CAL to.

** VERIFY licensing directly with Microsoft - no advice given here will hold up in a software audit - get the information like this directly from the vendor and contact Microsoft Licensing and Presales Support.
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Author Comment

by:767WuLiMaster
ID: 24780908
Lee,

What do I make of the information the licensing page is giving me?  What does the Max Licenses number mean, if anything?  If I add another user, will it increment from 2 to 3.  It clearly isn't counting the devices.
The additional CALs I purchased were device CALs.
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Accepted Solution

by:
Lee W, MVP earned 1000 total points
ID: 24780936
The license count is measuring the number of simultaneous connections to the server.  It's not measuring anything else.

"I have no idea how to configure the 5 enclosed CALs."
This is because you don't configure - you DOCUMENT.
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Author Closing Comment

by:767WuLiMaster
ID: 31599949
OK, now it's into my thick head.  
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