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Exchange or GMail?

Medium Priority
Last Modified: 2012-05-07
I just got asked by my general manager to look into replacing our exchange boxes with Gmail. Can I ask what people here think about this? What are the advantages or disadvantages of going over to gmail?

Has anyone else done this? What is your experience?
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Gmail is free.  Exchange is a *released product* with a host of features not supported by Gmail (which as far as I know is still in beta.)

With Exchange you have security, centralized management, backup, antivirus/antispam, and a ton of other features, check the MS Exchange site. :) http://www.microsoft.com/exchange/2007/default.mspx 

Oh also Exchange offers multiple addresses/person, multiple e-mail domains/organization, shared calendars/tasklists/mailboxes/etc. etc. with any level of access and it all works off your domain permissions, groups etc. just as the file system does...

With GMail you have something that is free.  Never a good sign. :)

Exchange is MS's flagship product.  They continue to be successful with their Enterprise customers because nobody else offers real competition.

If you have more than a few computers, Gmail just isn't sane IMO.

Oh ALSO: Exchange has a very broad support base from Microsoft and in the community.  www.msexchange.org, this site, a gazillion others.  OTOH, Gmail has no support to speak of from the people who make it...Google is basically a search engine company that makes beta software of other types.  I like them but they ain't competing with Microsoft in the e-mail category IMO.
been getting a few of these lately..

Don't know what I can say, one is an outsourced service and one is a internal resource.

Exchange requires specialized maintenance, Google is just anyone with a browser.

Exchange you can control, protect, adjust and customize while Google is what it is..
and will be whatever they want it to be..

Maybe the government should start handling email services for us all..
But seriously, you don't get to see what messages are stuck in a queue, or provide redundancy, control your own limits or have public folders, just to touch on a few things..

All that being said, I like Google services, and I don't think it will go away..

I can see lots of companies throwing out their 2000, 2003 exchange servers and jumping on the google train, saving $.
Then I see people getting exchange or sendmail to overcome its limitations..
But many wont..

The question at a higher level is:

Is it worth outsourcing all services and taking the ASP model, or maintain your own data-center. Lots of reasons for going one way or the other, but security, flexibility, compatibility and control are the main reasons people switch..


Sorry, I meant google APS, not Gmail


Google apps?

In any case, Google does not even nearly compete with Exchange.  

It's cheaper to live in the street, but personally I'll keep paying my mortgage. :)


Hi Datedman,

Ive been told by someone that swears by google apps that it allows just as much control as exchange does. Calenders, permissions, whitelisting, spam, etc etc etc

So is the consesus here that google aps has in no way the features that exchange does?
"With GMail you have something that is free.  Never a good sign. :)"  thats a pretty sweeping statement that kinda redefines "open source"

well, i would be inclined to run the 2 in paralel for a while. gmail is fully functional and free. exchange is a must for any windows mobile or pda's
although I must say, Google have been more reliable that my ISP here...

Sorry I'm not against Open Source but in fact there is no real competition in Open Source projects that I know of for Exchange.  There's probably a reason for that. :)

I don't think Google Apps competes yet.  If it did, considering the cost savings, why would anyone use Exchange?  

But hey as BM says you could run in parallel and see what you see. :)
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Amazing.  Google releases a product, good for them!

btw one more thing to consider with google: when they have problems, you're down.

otoh if you have an exchange server, when you have problems, you're down. :)  However I think it's more difficult to work out ways for people to work offline with google apps?  Maybe not, I'm not that familiar with it yet.
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