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Contacts in Outlook 2003

Posted on 2009-07-08
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Last Modified: 2012-05-07
I am in the process of moving contacts with an email address from one system to another - exchange 2003 to exchange 2007.

I have a global address list which contains about 2500 contacts which were imported using csvde into AD and then mail enabled when migrating from Ex5.5 to ex2003

I am adding these contacts that are based in AD but are shown in Outlook 2003 on the global address list to a new contacts list in outlook 2003 by using the 'add to contacts' button which appears when you right click on the address list

I am then exporting this list of emails to a pst file and then importing them into a new lab which is win2008 with ex2007, whereby i have set an XP pro m/c with outlook 2003 on it and then using the import wizard in outlook to import the pst containing the contacts.

however when I have imported the contacts and open one of these, the e-mail address shows the persons name and not their email address.
- How do I resolve this??
and
- How do I mail-enable a contact which has been imported by pst and is based within a public folder.?? (this email address has just been moved from perosnal contacts folder into public folders)
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Question by:peterellis
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kjanicke earned 125 total points
ID: 24819773
My apologies, but it seems like there is a lot of steps here, I don't quite understand.

If you are exporting from Active Directory, than you are not exporting from a public folder.  Are you exporting the proxyAddresses so you get the email address?  You shouldn't have to "mail enable" any contacts as long as the right attributes are being populated.

What is your final goal?  To have them in active directory and on the GAL?  Or in a public folder which everybody can add to their profile for name resolution if so desired?

If it's outlook, and you have moved all the contacts to a public folder, you may just need to make it available as an Outlook address book.  Click the right mouse button on the public fodler and view properties.  If there is an "Outlook address book" tab, check the box to make it available as an outlook address book.

If you exported a CSV from active directory, and you imported into Outlook, you can map fields to make sure specific attributes get populated as you desire.  
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Author Comment

by:peterellis
ID: 24821259
Hiya kjanicke,

I am trying to export the global address list which for me is an OU called 'office contacts', full of smtp e-mail addresses. The distrubution lists which have been made are in AD.

If I export these contacts to a pst and move them to another outlook and import them into the local contacts to then move them into a public folder, the e-mail address comes out as 'co/=First adminstrative group etc etc'. This I dont want, I want to see the actuall e-mail.

I am aware about the Outlook address book tab, whcih I have done.

I'm not sure how to proceed.??
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LVL 18

Expert Comment

by:kjanicke
ID: 24821585
I think you are changing the location of the contact objects, so it's not resolving.  You will probably end up rebuilding your distribution lists if you are changing the location of the object.

Have you looked at these articles for exporting distribution lists memberships?
http://support.microsoft.com/kb/555937
http://www.experts-exchange.com/OS/Microsoft_Operating_Systems/Server/Windows_2003_Active_Directory/Q_22885560.html

You can also avoid the extra step of importing your PST to the contacts folder and then moving them to public folders, by simply mapping the PST to your outlook profile, and copying directly from PST to Public Folder.

But you are still changing the location of type of object.  If you move the contacts to a public folder, it's not in the GAL.  Your distro lists are selecting names from a GAL.  It's not going to know you moved them to a public folder.
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Author Comment

by:peterellis
ID: 24847173
I think I have solved this issue by exporting my contacts of the GAL by usign CSVDE.
then I import this using the import/export wizard in outlook 2003 by import by using CSV format.
i then pick the fields within the wizard and wolla!!, they appear as contacts with no AD related problems
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LVL 18

Expert Comment

by:kjanicke
ID: 24847768
Excellent.  That csvde tool comes in quite handy, and can be easier to use than ldifde.  Thanks for the points.
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