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Create dynamic list box entries on a userform for data in Excel 2007 and create word doc from it.

Posted on 2009-07-10
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Last Modified: 2012-06-27
Hi,

I have an Excel 2007 spreadsheet with two columns of data. Column A has a letter type and Column B has a letter fragment.

What I would like to do is create a userform , in excel 2007,  which has a combox box with various letter types in it and a listbox . If you select a particular type of letter e.g. DV1 from the combobox the listbox brings up the relevant letter fragment options which you can then tick. A letter is then produced, using vba, from the options which you have selected.

Attached is a sheet with an example of the data.

Any help appreciated

Regards..
Fragment.xlsx
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Question by:bhattar
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Expert Comment

by:Joanne M. Orzech
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Why would you begin this process in Excel when you want to create a Word letter?  Wouldn't it just be easier to create the userform in Word?
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Author Comment

by:bhattar
Comment Utility
Hi JOrzech,

The excel sheet contains all of my fragments and that is the source file. There are a large number of these and just thought it would be cleaner to keep everything in one place and dynaically create the word doc when required.

However I am open to suggestions.

Regards..

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Accepted Solution

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david251 earned 500 total points
Comment Utility
Here is a simple example using your data to accomplish this.

Using your data in the above sample
-Add a reference to Word in VBA
-Create a userform
-Create a Listbox nambed ListBox1
-Create a Combobox nambed ComboBox1
-Create a button named CommandButton1
-Switch to code view and paste the following code.

I hope this helps
-David251
Dim arr
 

Private Sub CommandButton1_Click()

    Dim wdApp As New Word.Application

    Dim wdDoc As Word.Document

    Set wdDoc = wdApp.Documents.Add

    

    Dim lItem As Long
 

    For lItem = 0 To ListBox1.ListCount - 1

        If ListBox1.Selected(lItem) = True Then

            wdDoc.Content.InsertAfter ListBox1.List(lItem)

            wdDoc.Content.InsertParagraphAfter
 

        End If

    Next lItem

    wdApp.Visible = True

    Set wdDoc = Nothing

    Set wdApp = Nothing

End Sub
 

Private Sub UserForm_Initialize()

    

    arr = Range("a1:b21").Value

    'Create ComboBox1 Entries

    Dim strTemp As String

    strTemp = "|"

    For i = 2 To UBound(arr, 1)

        If InStr(strTemp, "|" & arr(i, 1) & "|") = 0 Then

            strTemp = strTemp & arr(i, 1) & "|"

            Me.ComboBox1.AddItem arr(i, 1)

        End If

    Next i

End Sub
 
 

Private Sub ComboBox1_Change()

    'Update ListBox1

    Me.ListBox1.Clear

    For i = 2 To UBound(arr, 1)

        If arr(i, 1) = Me.ComboBox1.Value Then Me.ListBox1.AddItem arr(i, 2)

    Next i

End Sub

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LVL 19

Expert Comment

by:david251
Comment Utility
BTW, ListBox1 needs to allow multiselect.

You might want to modify the code to check if the list box has anything selected before creating the word file.
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LVL 37

Expert Comment

by:Joanne M. Orzech
Comment Utility
LOL - I only know how to code Word so I would imagine that if you want to create a Word letter, you would start the process in Word.  You can always copy the Excel columns and paste into Word (which automatically creates a Word data source), but it looks like you have a viable solution posted by David251....

Just let me know if I can be of any assistance in this process regarding the Word end of it :)

Joanne Orzech
MS Word MVP
EE Zone Advisor
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Author Closing Comment

by:bhattar
Comment Utility
david251,

Sorry for not getting back to you sooner! Great soultion works a treat!

Regards..
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