Solved

Outlook Profiles - private emails

Posted on 2009-07-10
6
218 Views
Last Modified: 2012-05-07
Hello - we have a computer that is shared among many users. I have set each user up with a separate email profile (using exchange 2000 and outlook 2007).  Everything is working fine - but if I select a user profile, then when it asks for my username/password, hit cancel, it still takes me in to the user that was on last.   So someone can read that last persons email.   Can we prevent that somehow?  Or is there someway that the last user can actually "log off" instead of just exiting outlook?

thanks
0
Comment
Question by:BCHCAdmin
6 Comments
 
LVL 8

Expert Comment

by:Npatang
ID: 24825265
I don't think it is possible?
0
 
LVL 3

Expert Comment

by:mojopojo
ID: 24825347
Yes there is... if you are using POP or IMap mail in Outlook.

If you are using Exchange accounts this works differently (let me know).

But again, when upinig POP mail you can set a password on each PST file (user e-mail "flat" database for Outlook)

Here are some instructions:

http://office.microsoft.com/en-us/outlook/HP030885101033.aspx

http://support.microsoft.com/kb/829971

Once each profile's PST has a password, they will only be able to access their own e-mail/Cal/Contacts.

-MP
0
 

Author Comment

by:BCHCAdmin
ID: 24825404
We are using Exchange....
0
[Webinar] Disaster Recovery and Cloud Management

Learn from Unigma and CloudBerry industry veterans which providers are best for certain use cases and how to lower cloud costs, how to grow your Managed Services practice in IaaS clouds, and how to utilize public cloud for Disaster Recovery

 
LVL 40

Accepted Solution

by:
Subsun earned 125 total points
ID: 24827124
Try this.. Disable the outlook cached mode.
http://office.microsoft.com/en-us/outlook/HP010223431033.aspx.
Delete the *.ost files from %userprofile%\Local Settings\Application Data\Microsoft\Outlook"
Now check if the users are able to view last users email's.

If required you can disable Cached Exchange Mode through the Registry
http://www.howto-outlook.com/howto/cachedmoderegkey.htm
0
 
LVL 3

Expert Comment

by:mojopojo
ID: 24874059
If you are all using the same PC, on a Microsoft Server Domain (2K3/2K8) and have an Exchange server, is there a reason that you do not each have your own personal PC (XP/Vista) log-on?

If you each have an Exchange account, then you must have an Active Directory account.

SO whay not be completely secure and have everyone log on as themselves to the PC?

It's best practice, unless you are using that PC in a way that prevents this (like POS).
0
 

Author Closing Comment

by:BCHCAdmin
ID: 31602161
Thanks Subsun:   disabling outlook cached mode did the trick.  
The reason I am not having each user log into Windows separately is that this is a nursing group that utilizes the same two or 3 applications and rather than have 25 different logins - it is much simpler to just give them separate email profiles.
Thanks!
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Find out what you should include to make the best professional email signature for your organization.
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

867 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

21 Experts available now in Live!

Get 1:1 Help Now