Solved

Outlook Profiles - private emails

Posted on 2009-07-10
6
219 Views
Last Modified: 2012-05-07
Hello - we have a computer that is shared among many users. I have set each user up with a separate email profile (using exchange 2000 and outlook 2007).  Everything is working fine - but if I select a user profile, then when it asks for my username/password, hit cancel, it still takes me in to the user that was on last.   So someone can read that last persons email.   Can we prevent that somehow?  Or is there someway that the last user can actually "log off" instead of just exiting outlook?

thanks
0
Comment
Question by:BCHCAdmin
6 Comments
 
LVL 8

Expert Comment

by:Npatang
ID: 24825265
I don't think it is possible?
0
 
LVL 3

Expert Comment

by:mojopojo
ID: 24825347
Yes there is... if you are using POP or IMap mail in Outlook.

If you are using Exchange accounts this works differently (let me know).

But again, when upinig POP mail you can set a password on each PST file (user e-mail "flat" database for Outlook)

Here are some instructions:

http://office.microsoft.com/en-us/outlook/HP030885101033.aspx

http://support.microsoft.com/kb/829971

Once each profile's PST has a password, they will only be able to access their own e-mail/Cal/Contacts.

-MP
0
 

Author Comment

by:BCHCAdmin
ID: 24825404
We are using Exchange....
0
What is SQL Server and how does it work?

The purpose of this paper is to provide you background on SQL Server. It’s your self-study guide for learning fundamentals. It includes both the history of SQL and its technical basics. Concepts and definitions will form the solid foundation of your future DBA expertise.

 
LVL 40

Accepted Solution

by:
Subsun earned 125 total points
ID: 24827124
Try this.. Disable the outlook cached mode.
http://office.microsoft.com/en-us/outlook/HP010223431033.aspx.
Delete the *.ost files from %userprofile%\Local Settings\Application Data\Microsoft\Outlook"
Now check if the users are able to view last users email's.

If required you can disable Cached Exchange Mode through the Registry
http://www.howto-outlook.com/howto/cachedmoderegkey.htm
0
 
LVL 3

Expert Comment

by:mojopojo
ID: 24874059
If you are all using the same PC, on a Microsoft Server Domain (2K3/2K8) and have an Exchange server, is there a reason that you do not each have your own personal PC (XP/Vista) log-on?

If you each have an Exchange account, then you must have an Active Directory account.

SO whay not be completely secure and have everyone log on as themselves to the PC?

It's best practice, unless you are using that PC in a way that prevents this (like POS).
0
 

Author Closing Comment

by:BCHCAdmin
ID: 31602161
Thanks Subsun:   disabling outlook cached mode did the trick.  
The reason I am not having each user log into Windows separately is that this is a nursing group that utilizes the same two or 3 applications and rather than have 25 different logins - it is much simpler to just give them separate email profiles.
Thanks!
0

Featured Post

Is Your AD Toolbox Looking More Like a Toybox?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
exchange 2007 - Message not received 10 33
Exchange 2016 Dag Question 2 37
Existing Office 365 implement on-premise AD 4 45
Google email problem 3 29
This article explains in simple steps how to renew expiring Exchange Server Internal Transport Certificate.
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…
how to add IIS SMTP to handle application/Scanner relays into office 365.

810 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question