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Advice: Open a page or run a query every day


I would like to send an email to one or more people depending on a query, I can do this via an ASP page, but I would like to automate this so this runs everyday, can this be done via SQL Management Studio - either open a an ASP page or within the programme itself?

5 Solutions
First you need to configure the mail profile with SQL Server using that account can send one or multiple receipants. This you can achive using writing procedure.
# Configure E-Mail
       - sysmail_add_account_sp
       - sysmail_add_profile_sp
       - sysmail_add_profileaccount_sp
       - sysmail_add_principalprofile_sp
# write procedure to pick the receipants

I hope you will get it code sample in SQL Server Books Online. Please let us know if you need the script.
Sure, first read my article where I show you how to setup db mail in sql 2005.


Then, you can setup a sql agent job to send out the email as often as you need.
sanjshah12Author Commented:
Thanks chaps, I looked at Tim's articles (very nice!), where you have @recipients could I set these via a query,

select selectedemails= useremail From dbo.tbl_login where (status = "" and ReportDate < Date)

@recipients = selectedemails


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sure, you could...would need to do it like this though...

declare @recipients nvarchar(max)

select @recipients = isnull(@recipients,'') + useremail + ';'
from dbo.tbl_login where (status = "" and ReportDate < Date)

then you can pass that variable in.
sanjshah12Author Commented:

Just to be clear (for me), I will run the following (which must be used on the msdb):

USE msdb
DECLARE @ProfileName VARCHAR(255)
DECLARE @AccountName VARCHAR(255)
DECLARE @EmailAddress VARCHAR(128)
DECLARE @DisplayUser VARCHAR(128)

SET @ProfileName = 'Send Reminder Emails';
SET @AccountName = 'DBMailAccount';
SET @SMTPAddress = 'smtp.mydomain.com';
SET @EmailAddress = 'myuser@mydomain.com';
SET @DisplayUser = 'support@mydomain.com';

EXECUTE msdb.dbo.sysmail_add_account_sp
@account_name = @AccountName,
@email_address = @EmailAddress,
@display_name = @DisplayUser,
@mailserver_name = @SMTPAddress

EXECUTE msdb.dbo.sysmail_add_profile_sp
@profile_name = @ProfileName

EXECUTE msdb.dbo.sysmail_add_profileaccount_sp
@profile_name = @ProfileName,
@account_name = @AccountName,
@sequence_number = 1 ;

To send a email, I can use the following:

declare @recipients nvarchar(max)

select @recipients = isnull(@recipients,'') + useremail + ';'
from dbo.tbl_login where (status = "" and ReportDate < Date)

EXEC msdb.dbo.sp_send_dbmail
@body='Add your Comments, blah blah...',
@subject ='Reminder Email - Please add your Comments',
@importance ='High',
@copy_recipients ='mycopy@mydomain.com',
@profile_name ='Send Reminder Emails'

sanjshah12Author Commented:
Just commenting again - I was hoping Tim would just clarify that the code is correct before I commit to the DB

Mark WillsTopic AdvisorCommented:
Yes, it looks right - best way to test is to use literals in the sp_send_dbmail to test that you have the mail server set up properly (that can sometimes take a couple of attempts).

One thing that doesn't really look right (but maybe depending on your table) is if you are expecting multiple recipients...

Better to do :

declare @recipients nvarchar(max)
select @recipients = isnull(@recipients + ';','') + useremail from dbo.tbl_login where (status = "" and ReportDate < Date)

that way the semicolon is only being added where needed...
The way I accomplished this in the past was by building the ASP page to send the emails as you said and then simply create a schedule in windows by Start > Programs > Accessories > System Tools > clicked on Sceduled Tasks and in the windows that opened clicked on Add Scheduled Task.

In the step by step wizard that opened I set it to use the Internet explorer with the link that pointed to the ASP page to sends the emails and scheduled it to be executed every day at the time I needed it. You can create a comand line for IT with the link is supposed to open in order to set up the task like:

C:\path\Iexplorer.exe "http://www.asppage.com/..."

Simple and efficient. I didn't have SQL server to use as I used an Access database for my application.

You need to use a computer that is on all the time though.
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