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File Server Resource Manager Windows 2008 Quota Free Space on XP Clients

Posted on 2009-07-13
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Last Modified: 2012-06-27
I have a Windows Server 2008 Enterprise NAS server.  I have created several quotas in FSRM which are working great.  On Windows Vista computers, the correct free space shows on each share based on the quota.  On Window XP computers, the free space shows the total free space on the server disk--not the free space based on the quota.

I have read about SMB not translating properly to Windows XP computers.  Is there a workaround or fix for XP clients to properly see the actual free space based on the quota?
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Question by:Deathblow
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by:arnold
ID: 24849259
I do not believe the two system handle the quota setting/allocation equally in terms of display, but the effect will be the same.
I.e. a user with 100MB Hard quota, will not be permitted to create a file that will exceed the quota.

I.e. if you have a second drive on each system and you set a quota on that drive, does the Vista reflect the user's available space while the XP still shows the available space on the entire drive rather than the amount of space left for the user?
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by:Deathblow
ID: 24849325
The quotas do work as set.  The problem is that it does not display free space properly on XP/2003 systems.  I have multiple disks with quotas.  The result is the same.  The Vista/2008 systems show the correct free space based on the quota.  XP/2003 systems show the total disk space free where the share resides.

I would like the correct free space to display on XP/2003 systems so users are not confused when they hit the quota limit, they get a message they are out of space, and it diplays they have 2 TB still free for example.  Obviously, the quota is working; but I would like to avoid the end user confusion.
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by:arnold
ID: 24850345
The win2k3, win2k and winxp, win2kpro versus the win2k8, winvista and likely windows7 treated the application of a quota the same as far as the impact while displaying the total available space.

I am not sure what will a win2k8 or windows Vista will display as far as available space in the following scenario.
A user having a 100 MB quota with current usage of 10MB.
The shared drive where the share and the quota set are is full 0% 0 bytes of free space.

If the user sees just the quota allocation, the display will indicate that there is 90MB left, but the user will not be able to store/add any additional documents.

A quota is an enforcement mechanism and I can see why displaying the available space under the quota is useful, but it has its draw backs.

What is the significant difference functional you see whether the display is the amount of the quota left versus the total disk space?

The short and the only answer is upgrade the OS on systems that do not include the display you want to those versions that do.

Since the upgrade of winxp/win2k3 systems is likely not the immediate task you would want to do.

The explanation you need to provide is that available space on a drive does not reflect the amount of space they have the option to use. The users need to be aware that they have a limited access to space on shares.

Well the error message might seem unclear, even though it says according to you, "You Are out of space." rather than, "There is no space left."

An alternative is to setup and use the usage reports to alert users when they reach usage levels

I.e. when a user's usage on a particular share reaches 80%, you notify (email) the user of that.
Similarly for 90% and then 95%, etc..

I have not looked at it, but suspect that it could be possible to setup a login script that will go through the quotas of a user and alert/report at the beginning of the session what their current space usage is.
A quick search provides a reference you might find useful if you wish to incorporate an alert to a user at login.
http://www.activexperts.com/activmonitor/windowsmanagement/adminscripts/disk/quotas/  



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by:Deathblow
ID: 24850439
I understand the alternatives and the useage reporting features.  Key contacts in departments received the notifications if they are getting close to maxing out the quota.  I am looking to see if there is a technical solution so the XP machines display the same free space as Vista machines do.  This free space being based on the remaining quota space rather than the remaining disk space.
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arnold earned 250 total points
ID: 24851311
I understand where you were going which is why I suggested the two options available to you to achive a consistent user notification.

The technical solution is to make the XP system a Vista system via an upgrade.
The answer on whether windows XP could be modified for this specific task likely is no. I do not believe there is an existing setting in XP to alter the behavior of the OS for displaying the available space when a quota is set/enforced on a drive.
I do not think that the GP client preferences addition can be used to set/alter this issue.

Possibly in future OS releases there will be an option to add a column that depicts the available remaining quota space when quotas are set and the free space will reflect the true free space on the drive.

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by:Deathblow
ID: 24852515
Thanks for the feedback.  I was coming to the same conclusion, but I wanted to be sure no one else had found a technical solution to this.  I will see if anyone else has ideas for a little longer.
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