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Access 2007 splitting a database

Posted on 2009-07-14
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Last Modified: 2013-11-29
I have a database which I have made copies of and have been splitting. There will be more than 10 people who will use this database at any one time. The users need to be able to input and save data.

I have experimented with two people simultaneously usine the same front end. Although we could both access forms at the same time and create new records as soon as we tried to save it would not let both of us.

I then made a copy of the front end so we both had one each. This time it allowed us to save however what I saved on my front end did not appear on the other users front end.

I need to be able to have multiple using the database at once, being able to save and view reports at the same time and have any changes made by one user show up on all other users front ends once it is saved. Can anyone help me?
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Question by:Bartzinc
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9 Comments
 
LVL 84
ID: 24854889
Your second scenario would be the correct one - each user should have their OWN copy of the FrontEnd. Users would have to periodically refresh their data, which would refetch those new records.

What do you mean by "save and view reports"? Are you going to allow users to build or alter reports? If so, then those changes would NOT be shared by others (and this can lead to some serious corruption issues also).
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Author Comment

by:Bartzinc
ID: 24855171
Hi,

I wish users to be able to save inputed data and be able to view reports that have already been created. They will not be building or altering anything in regards to the design of the front end. Just want them to be able to input and view.

As I have mentioned above I have trialed using two front ends and the saved new records would only appear on the front end on which they were saved. Even after both front ends were closed and reopened. We need any saved input data changes to be reflected. Can you advise as to how I can make this happen.  

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LVL 84
ID: 24855738
You're not doing something right.

If BOTH frontends connect to the SAME BACKEND, all users will be able to see this.

Did you split the database, then place the backend on a publicly available location, then supply a copy of the FE to each user?
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Author Comment

by:Bartzinc
ID: 24855773
I have just tried to split a copied version of the original database.

It has come up with a message
Subscript of of range

What does this mean?
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Author Comment

by:Bartzinc
ID: 24855774
Sorry message should read
Subscript out of range
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Author Comment

by:Bartzinc
ID: 24856264
If you have split a database should you still be able to see the tables in the front end file?
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Author Comment

by:Bartzinc
ID: 24856426
I think the problem lies with the database not splitting properly.

I need someone to help me work out why I keep getting the message
"Subscript out of range"

This seems to be the problem
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LVL 84

Accepted Solution

by:
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 24857723
You'd see "links" to the tables in the frontend file. Opening them will look just like opening a local table. Trying open them in Design view, however, will produce an alert message (i.e. you can't Design linked tables).

Splitting a database does this:

1) Removes the tables from the file and places them in another database
2) Creates links to that other database from the original

If you're having troubles with the splitter wizard, you can do this manually:

1) Create a new, blank database. If this is going to be shared, then do so in a publicly available network resource - i.e. a folder that is shared, and can be accessed by all your users on that network.
2) Click File - Get External Data - Import
3) Locate your original database and import all TABLES except for those beginning in MSys ... those are system tables, and Access will create them for you. If you don't see any system tables, click Tools - Options and check the box so that you can view System and Hidden tables.
4) Close the new database
5) Open the original database
6) Delete all tables
7) Click File - Get External Data - Link.
8) Locate the database you created in Step 1 and select all tables except those beginning with MSys.

Your database should now be linked. You now deploy ONLY the original database to your users. Each copy of that db is now linked to the same Backend file, so as users enter data it will all go into that file.
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Author Closing Comment

by:Bartzinc
ID: 31603522
Thankyou
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