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Fix Outlook.pst has reached its maximum size

jana
jana asked
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Last Modified: 2012-05-08
I have Outlook 2007 running a PST from 2003 I kept using after upgrading to 2007.  I have compact it various times alreadu; the PST is about 1.9 gb.

How can fix this?

(my PC is running Vista Business)
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Commented:
hI chris_bottomley, i am using your link and is basically create new PST and import.  

Do I have to set the new empty PST as default then import?

(when proceeding to import is telling me that the old pst is my defailt)
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Top Expert 2011

Commented:
Indeed, you will need the new pst to be the default.. The principle is to create a new 2007 type folder with the larger capacity and pull all the old data into it.

ALternatives would be multiple PST's with for example dated items, but as a first step an upgraded pst is a good start.

Chris

Author

Commented:
thanx

Author

Commented:
davorin, i you read my mind.  I have the same problem.  How do I do that?  I understand that you say that all data from preious years you keep in an archive format?  that means a different file other PST?

How do I do that?
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Commented:
To split into new PST's for dates you basically create a new data file from teh data management list and copy the relevant mails across.

See for example:
https://www.experts-exchange.com/Software/Office_Productivity/Groupware/Outlook/Q_24178778.html

Chris

Author

Commented:
OK, you mean this:

1. Create new PST's for years
2. File >> Archive
3. Select current PST
4. set date as for instance 1 jan 2007
5. and archive it to new 2006 pst
6. Repeat for date 1 jan 2008 with 2007 PST
7. Repeat for date 1 jan 2009 with 2008 PST

Questions:

- On #4 how do I set dates?

- and also, by creating various PST, how do that affect my emails?  I don't want
   them to go to the other PSTs.

- finally, by creating PSTs, how slow my Outlook overall performance be afected?
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Commented:
4: Archive items older than ... oldest year for example if splitting 2004 to 2009 then do them in the order:
2004,2005, ... finally 2009.

The default PST will be unchanged so no effect on received/sent/contacts etc

The defualt PST performance should be improved but searches, (when implemented) across all the PST's will be somewhat unchanged apart from administration of the multiple searches.

Chris

Author

Commented:
thanx
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Commented:
Hi,
Your procedure it is just fine and chris_bottomley actually answered to your questions.
I would only add - do not forget to compress the default pst after finished archiving.

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