Comparison between Symantec EV and GFI Email archiver

All reviews says that symantec enterprise vault is the best email archival solution. But its very expensive. Many ppl says that GFI email archiver will do the job in much lesser cost. but no one has a clear answer  why r we paying  extra for symantec.

Could any one please let me know what will we miss  in terms of functionality and performace if we go for GFI   compared to Symantec EV?

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MAS (MVE)Technical Department HeadAsked:
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There are actually two different forms of archiving.

There are journaling products. These are products that take a copy of every email as it passes through the Exchange server and stores it elsewhere. These are good for compliance deployments. They do not reduce the size of the user's mailboxes. GFI Mail Archiver is an example of these types of products.

Then there are the conventional archiving products that will remove the items from the mailbox and put a link or a stub in place so that the user can retrieve the items easily. The process becomes close to transparent to the user and reduces the size of the store. Enterprise Vault is an example of this type of product.

You can usually tell which one is which from the price. Journaling type products are normally pretty cheap and just require a separate box with an SQ license. They can also be deployed very quickly and easily as they use the message journaling feature in Exchange.

The archiving products are more expensive and more complicated to deploy. This is because they are integrated with the Exchange server. Some of them you cannot deploy yourself without either doing a course or having consultants in to do the job for you.

However, GFI does allow you to import old email, so if you have users with PST files then you can import the contents of those PST files to the database. You could also exmerge all of your existing email out of the Exchange server (which doesn't remove the email, just copies it) then import that in to the database. The database would then be complete.

What I have also found is that the the size of the mailboxes doesn't go down immediately, but as users get used to the GFI product being there and find that they can search for email quickly and easily, plus get a copy of that email back should it be required, their behavior with their mailboxes changes and they start to delete more, confident that the email is elsewhere.

An archiving product would avoid that as the items would be removed from their mailbox.
.depends on the organizations acceptability of the price and the way they want to handle the archival issue +  the interface of the software

In GFI we need to move the emails to the archive by schedules  since this is a journaling product. It has a separate Archived PST ( screen shot) in outlook  and we need to  export the items back to our inbox in case we need to keep them in inbox.
Symantec EV will automatically  moves email to archive as per the policy and it is transparent to users as the outlook will look the same with an archived icon on each items that are archived.
GFI  has a separate Archival PST in outlook as attached in the screen shot Outlook

Symantec Vault is transparent to users in outlook and outlook web access ( items with an icon denotes item Archived.) see screen shot


why r we paying  extra for symantec? because it's a brand name
take the antivirus market - it is clear and proved for years that their product is same or less efficient with heavier foot print on the computer and yet they charge much more
people trust long time brand names in this industry, offten with a good reason but too many times it is just an empty cover for a used to be good but not anymore company or product
I personally have good experience with GFI's products (not the archive solution) and using EMC's archive solution
MAS (MVE)Technical Department HeadAuthor Commented:
Thanks for your comment Chuku.
You are correct. Even  me too have good experience with GFI products.

I appreciate if you provide the the diference between Symantec EV and GFI email archiver, or what are the features missing in GFi.
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One of my friends working with archival solution reported that GFI has issues with indexing large databases. It is slow in indexing and will cause outlook sluggish. According to him its a SOHO product not even for SMBs. My concern is if the index is corrupted it will bring down the system since outlook will not be able to access the archived emails. More than that outlook 2007 is notorious for its sluggishness with large .pst files. I am preparing a test exchange environment to test both of them..  will have to wait lil bit
Paul SolovyovskySenior IT AdvisorCommented:
EV is a bit different than GFI.  From my understanding GFI doesn't compress nor does it single instance.  If you just want to keep a copy of everything and double down on you data, especially when archiving than you can use GFI. If you want to actually save storage in the long run EV is a better product  

EV archives, compresses, single instance.  It may do E-Discovery for putting together a court case, Compliance.  It can also archvie Sharepoint, File Servers, PST migration (automatic).  EV is an enterprise class solution while GFI is for smaller environments.  
screen shot of S EV
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