Posted on 2009-12-31
Looking for some good articles for my users on mailbox cleaning/organization. We archived their email centrally & then went to a large mailbox (1.5GB's) for them in lieu of archiving. We are finding, no surprise, that the more you have the more you need to keep.
" Identify your largest folders with the Mailbox Cleanup Tool
" Sort mail by Size to see what items are the largest
" Convert largest items into PDF documents and save into youre my documents folder for backup. Delete the email.
" Use the search folders | Large Mail folder to quickly identify the largest items in your entire mailbox. Convert these out to PDF and delete.
We are not in a position to by extra disk space and backup system at this point. So, I am trying to give them some good tips and tricks for keeping things clean.