How to link a signature image to a web page in Outlook 6 signature

Posted on 2010-01-02
Last Modified: 2012-05-08
I have spent over an hour looking through several posts and cannot find a solution. Assuming it is possible, how do I setup a signature for all outgoing emails in Outllook, that contains both text, such as name, address and phone plus an image that is hyperlinked to a web page without showing the link?

I have an html file both locally and on the server --- one for a signature, if possible, and one for the landing page or hyperlink from the image in the signature.

Stationery is background, so that doesn't seem to be the way to go.
Question by:weknowjack
    LVL 3

    Expert Comment


    Put the HTML in your Signature Setup in Outlook, you have to select it as such though.

    Author Comment

    I tried that. The Signature options are Text and Image. If I paste html in the Text field, I just get html code in the email message. If I select Image and select the html file on my local machine, it just shows the html file as a link in the message when that Signature is selected. Same thing if I insert the absolute URL of the web page in the Image option field of the Signature setup panel.

    What I did not do was send a message with the html in the sig, assuming the sent message would look the same as it did when I composed it in Outlook.
    LVL 3

    Accepted Solution


    You have to send a message with the html in the sig...

    That's what makes it work, HTML in the SIG.    HTML Mail is the world standard.

    When you create a signature in Outlook 2007 it creates 3 separate files (.htm, .txt and .rtf). To create a more custom signature you can write it in HTML  this is especially useful for when dealing with graphics and advanced formatting.

    To create a signature in Outlook 2007:

    1.In Outlook go to Tools > Options and the Mail Format tab.
    2.Click the Signatures button.
    3.Click the New button.
    4.Give your signature a name like sig12
    5.Click on OK

    Outlook doesnt require any content to be added and will create the 3 individual files.

    Click OK and close Outlook

    Locate your signature folder:

    Copy one of the following lines depending on what your operating system is.

    æVista: %userprofile%\AppData\Roaming\Microsoft\Signatures
    æXP-2003: %userprofile%\Application Data\Microsoft\Signatures
    Click on Start and then Run  paste the line you copied into the Run box and hit Enter

    You should see 3 files created for your sig1 file (in .htm, .txt and .rtf formats). If you cant see the file extensions, go to Tools / Folder Options / View and untick Hide extensions for known file types, or right-click the file and select Properties to determine the file type.

    Replace the HTML file created by Outlook:
    Take your HTML signature file and use it to replace the .htm file in your signature folder (i.e. save it as in this system folder, using the same filename as the .htm signature file created by Outlook ).

    To start using your new signature:
    Restart Outlook.

    Author Comment

    I tried linking the html in a new signature setup and it worked. Thanks.

    Author Comment

    One important step to place a hyperlinked graphic in an email signature.

    The image in the html must NOT be in the background, from what I have found. It must be in the a tag like <a href="absolute-path-to-page-the-image-links-to.html"><img src="absolute path to the image on the web server or on your computer"></a>

    Please confirm or correct me or expand on this for the benefit of others. Thanks.
    LVL 3

    Expert Comment


    Hello  weknowjack,

    >> web server or on your computer
    Needs to be Web Server, the graphic, like a corporate graphic needs to be on a Web Server for HTML Linking so that the recipients of your email can access it through their internet connection,  otherwise users outside your firewall will only get a "Graphics Placeholder"
    There are web servers SITES like PHOTOBUCKET for INDIVIDUALS to host graphics in their OWN online account... and link to the GRAPHICS in their email signatures.

    Thank you for using Expert's Exchange.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Do You Know the 4 Main Threat Actor Types?

    Do you know the main threat actor types? Most attackers fall into one of four categories, each with their own favored tactics, techniques, and procedures.

    Granting full access permission allows users to access mailboxes present in their database. By giving full access permission one can open and read the content of any mailbox but cannot send emails from that mailbox.
    Sometimes Outlook might have problems sending a message. There may be various causes- corrupted PST, AV scanner etc. The message, instead of going to the Sent Items folder, sits in the Outbox indefinitely. To remove it you can use a free tool cal…
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    759 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    11 Experts available now in Live!

    Get 1:1 Help Now