Export/backup messages in ms outlook

Posted on 2010-01-02
Last Modified: 2012-05-08
Dear Experts,
I am looking for better ways to download all my messages to a PST file or to a backup file that I
can import back to MS outlook or to gmail.
I have a very large mailbox 8GB and need all content.
Thank you
Question by:rfinaly
    LVL 76

    Accepted Solution

    If you create a Unicode .PST file and export all your data to it, then the limit of the file is 20Gb according to Microsoft:
    That should be fine for your 8Gb of data.
    LVL 11

    Expert Comment

    You could also use the Microsoft Outlook Personal Folders Backup tool

    Expert Comment

    Break your 8gb .PST into multiple .PSTs (maybe 4-6 of them) categorized at the top level by your needs / wants.
    LVL 32

    Expert Comment

    8GB of inbox, well you should ideally create seperate OST files, based upon some logic maybe Yearly PST Files, so that you can have more than 1 PST File.  See, first download all mails to PST (single), then use File->feature from Outlook to move mails past a date Ex: All Mails from 2006 and earlier to one PST. Once that is done, then second pst for 2007, by doing all before 2007 and so on.
    See 20GB is the limit, but anything beyond 4 GB is still not considered safe.
    Nitin Gupta (gupnit)

    Featured Post

    Better Security Awareness With Threat Intelligence

    See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

    Join & Write a Comment

    Find out how to use dynamic social media in email signatures with this top 10 DOs & DON’Ts.
    Use these top 10 tips to master the art of email signature design. Create an email signature design that will easily wow recipients, promote your brand and highlight your professionalism.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    755 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    19 Experts available now in Live!

    Get 1:1 Help Now