Users printing large jobs to label writer by accident

Posted on 2010-01-04
Last Modified: 2012-05-08
We have Dymo Labelwriters that are used by our Management software to print a variety of labels. This morning had a user accidently change their default printer to the label writer and then print from another application a multi page document. This used almost a whole roll of labels before the plug was pulled.

Is there a way to prevent a printer being set as default? or hidden in printer view?
Is there a way to only allow certain applications to print to a particular printer?
Any other suggestions?

Users use a variety of printers with one legacy application that only uses the pc default and so cannot prevent users changing default printer.  
Question by:littlehogarth
    LVL 37

    Expert Comment

    You did not say how this printer is conected.

    However, you could set permissions on the server (or on the printer itself if it is network attached) so only some users can print to it. If the label application only runs on some PCs or users, give only those access to the printer. You could also use logon scripts to make sure the printer does not stay set as the default.

    Neither of these will prevent all possible problems, but they'll help. And, you can't prevent all silly mistakes, e.g. a legitimate user who selects the laser printer by mistake to print a long PDF...

    Accepted Solution

    Thanks hdhondt.

    This is a local usb attached printer, which is shared for other users.
    Only users who print labels have the printer mapped.
    Tried a script for setting default printer based on user roles, but as users change default between pdf printer and real printer for use with legacy application they found this to be more annoying than helpful.

    I am going to try setting "Hold mismatched documents" in Printer Properties > Advanced. This hopefully will hold the job as the paper size for the labelwriter is different to standard documents.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Join & Write a Comment

    How to solve seemingly unsolvable printer issues. Users sometimes run into printing issues where all the normal steps do not seem to work. Well the steps below can show users how to take one extra step beyond the normal steps needed to remove old…
    When I recently replaced my image transfer kit on my office HP color laserjet 5550dn printer, I had a slight problem.  The left bracket that holds the transfer kit got stuck in the upright locked position instead of being at a 45 degree angle facing…
    Sending a Secure fax is easy with eFax Corporate ( First, Just open a new email message.  In the To field, type your recipient's fax number You can even send a secure international fax — just include t…
    This demo shows you how to set up the containerized NetScaler CPX with NetScaler Management and Analytics System in a non-routable Mesos/Marathon environment for use with Micro-Services applications.

    745 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    14 Experts available now in Live!

    Get 1:1 Help Now