Migrate outlook from one laptop to another

Posted on 2010-01-04
Last Modified: 2013-11-29
I'm buying a new laptop. For my email I am using Outlook 2003, it downloads mail the usual way - connecting to a POP3 server and saving all the data into the usual outlook.pst file.

The only special thing is I have outlook set to "Leave Messages On the Server" after downloading.

When I migrate the data to the new laptop, I don't want the new laptop to re-download every message on the pop3 server all over again.

How can I migrate all my outlook account settings and data from the old laptop to the new one, and preserve the pop3 settings, username, password etc. for my email account?
Question by:Frosty555
    LVL 6

    Accepted Solution

    I have yet to find a way to keep from downloading all of the email.  I usually let it download before I import the old pst, delete everything that dowloads, and then import the old pst in.  Also there is an outlook.nk2 file that most people overlook.  It is stored in your user profile under application data-->microsoft-->outlook.  Copy that over to your new laptop as well.  I also have a link that shows where several files you might be interested in are located for office 07 and what they do.  Pick the ones you want and transfer them over.
    LVL 31

    Author Comment

    No... these files do not contain that all important "last message ID downloaded" property that keeps outlook synced with the pop3 server. It still re-downloads everything.

    I think I have found the solution though.

    Go to Start->Programs->Microsoft Office->Microsoft Office Tools->Microsoft Office 2003 Save My Settings Wizard.

    The wizard lets you save and restore your profile, which will include all your profile information, pop3 info, smtp info, etc. Basically your entire profile as described in Control Panel->Mail.

    It doesn't do anything with your PST file. It's up to you to copy/restore that yourself. But it seems to do the trick for keeping POP3 synchronized through the migration.
    LVL 6

    Expert Comment

    Good to know.
    LVL 31

    Author Closing Comment

    answer was not complete but lead me to google the right thing.

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