Exchange 2007 booking a conference room

Posted on 2010-01-04
Last Modified: 2012-05-08
Is there a way for Exchange/Outlook to not allow a meeting request to go out if the conference room added is booked?

Currently if a user books a Conference Room and Attendee's, the Attendees can accept, and the Conference room can decline, forcing the user to cancel that request and start over.  I'd prefer if the room failed to book it wouldn't allow the request to go out at all.
Question by:LrdKanien
    LVL 47

    Accepted Solution

    Theres really only a few simple ways around this.

    1) Train the user to Book the Conference Room First.

    Once accepted. Then go back into the Appointment, and then add the Attendees.
    Update the meeting. Send Responses Only to Added or Removed Users.

    2) Add all staff (Or Selected Staff Members) as delegates of this conference room.
    Set their permissions to Reviewer Only

    This will allow the staff member to check the conference room first, before making an appointment, to see if its already booked for that time or not.

    Author Comment

    I found this post here:
    but I don't know how to connect to the resource using outlook, do you?

     Murat Gunyar said:
    Hi Matt,

    the popup message must be "<resource name> is already booked for the specified time. You must use another time or find another resource.".

    After few research i found this post: . And I've test the following configuration: "connect to Exchange as the resource mailbox, go to Tools, Options, Calendar Options, Resource Scheduling and check the first two options ("Automatically accept meeting requests and process cancellations" and "Automatically decline conflicting meeting requests")." and yes I've the popup.

    With this configuration the organizer will receive immediate popup response instead of a message.


    Author Comment

    Nevermind, figured it out.

    Author Closing Comment

    I was able to do what the link in my response said.

    Expert Comment

    i was not able to get this work

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Free Trending Threat Insights Every Day

    Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

    Resolve Outlook connectivity issues after moving mailbox to new Exchange 2016 server
    Easy CSR creation in Exchange 2007,2010 and 2013
    In this video we show how to create a User Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Recipients >> Mailb…
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

    759 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    14 Experts available now in Live!

    Get 1:1 Help Now