Setting up auto email notification for WSS 3.0

Posted on 2010-01-06
Last Modified: 2012-05-08
Let me start out by saying I am not a programmer.  I have been tasked with setting up a new Intranet with WSS 3.0.  I have set up a training site, but they are wanting more functionality.
They have training classes setup through the calendar.  The training director has requested a limit of 20 people per class and an email notification when people sign up/cancel.  I can't find anyway to do email notification outside of lists/libraries.
Also, is there anyway to setup a "waiting list" if the 20 people has been reached?
Any direction would be greatly appreciated!
Question by:sarman
    LVL 4

    Assisted Solution

    For simple email alerts on a SharePoint calendar you can go to the calendar, select Actions --> Alert Me.  Users can do this individually, or you can sign them up for alerts by entering the names of everyone you would like to receive the alert.
    Can you describe how people are signing up via the calendar? Do they create a new calendar item?

    Author Comment

    Sorry, that was supposed to be part of the initial question.  As of right now, they are not.  The calendar event is published, but there isn't a way for them to "sign up".  I thought there would be but I can't find that option.
    LVL 19

    Assisted Solution

    There isn't an out of the box signup functionality provided within the SharePoint Calendars.
    What you can do is create a custom list with the name and date of the event (for instance Course One - 02/08/2009 09.30-15.30)
    In that list you allow people to put in their names and the first 20 will have a spot.
    On that list you can then put alerts so that when someone adds their name to the list the trainer will get a message that someone changed or added something in the list Course One - 02/08/2009.
    Once 20 people are reached (sorted by creation datetime) the next ones will be in the "waiting list". When someone cancels he/she will be removed from the list and the one on the 21st position will be moving to the 20th position.

    Accepted Solution

    I actually found a training template, but I cannot get the custom tab for templates to appear under the new sharepoint site creation page.  Do you know how I get that recognized?

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