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Outlook Distribution List

Posted on 2010-01-12
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Last Modified: 2012-05-08
Hello,

 Hopefully this is a simple question. I have a user that sends an email out via an outlook Distribution List that she has created. She wants to be very clear that the email addresses on this DL are safekept from others on the DL. Typically - shes puts the DL in the BCC (sends it to herself).

I have two questions:

1. Is there a way to safeguard her from making the mistake of NOT putting this in the BCC line? I.E. if she happened to mistakenly CC using the DL - is there a way to hide the addresses of everyone?
2. Is there a better way to do this in general?  Since its not an exchange DL - is there anything that can be done in exchange?  Or on Postini?

Thanks!
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Question by:kmk2123
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6 Comments
 
LVL 16

Expert Comment

by:Enphyniti
ID: 26294532
If you are in AD, you could create a group containing the list of contacts and set the group to only accept mail from her address.  That would both hide the recipient addresses and prevent them from using the distribution address if she were to accidentally CC it.
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Author Comment

by:kmk2123
ID: 26294561
Ok thanks - but will that work with EXTERNAL email addresses as well?
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LVL 16

Expert Comment

by:Enphyniti
ID: 26294909
If you add them to AD as contacts, then yes.
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Author Comment

by:kmk2123
ID: 26294985
OK that's interesting. I guess that doesnt make total sense to me, either. How can I set recipient rules if I am the outbound SMTP server - not the inbound on the recipient side?
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LVL 16

Accepted Solution

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Enphyniti earned 2000 total points
ID: 26295056
You set the recipient rule for your DistributionList (DL) address.  Ie: r-click, properties, Exchange General:
Under Message restrictions, select "only from" and add the users that need to send to that DL.

That way, if an external recipient gets ahold of that address, they cannot use it to send messages to your DL.
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Author Comment

by:kmk2123
ID: 26295085
OK thanks - this makes sense, now.
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