• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 315
  • Last Modified:

Outlook Distribution List

Hello,

 Hopefully this is a simple question. I have a user that sends an email out via an outlook Distribution List that she has created. She wants to be very clear that the email addresses on this DL are safekept from others on the DL. Typically - shes puts the DL in the BCC (sends it to herself).

I have two questions:

1. Is there a way to safeguard her from making the mistake of NOT putting this in the BCC line? I.E. if she happened to mistakenly CC using the DL - is there a way to hide the addresses of everyone?
2. Is there a better way to do this in general?  Since its not an exchange DL - is there anything that can be done in exchange?  Or on Postini?

Thanks!
0
kmk2123
Asked:
kmk2123
  • 3
  • 3
1 Solution
 
Jon BrelieSystem ArchitectCommented:
If you are in AD, you could create a group containing the list of contacts and set the group to only accept mail from her address.  That would both hide the recipient addresses and prevent them from using the distribution address if she were to accidentally CC it.
0
 
kmk2123Author Commented:
Ok thanks - but will that work with EXTERNAL email addresses as well?
0
 
Jon BrelieSystem ArchitectCommented:
If you add them to AD as contacts, then yes.
0
VIDEO: THE CONCERTO CLOUD FOR HEALTHCARE

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

 
kmk2123Author Commented:
OK that's interesting. I guess that doesnt make total sense to me, either. How can I set recipient rules if I am the outbound SMTP server - not the inbound on the recipient side?
0
 
Jon BrelieSystem ArchitectCommented:
You set the recipient rule for your DistributionList (DL) address.  Ie: r-click, properties, Exchange General:
Under Message restrictions, select "only from" and add the users that need to send to that DL.

That way, if an external recipient gets ahold of that address, they cannot use it to send messages to your DL.
0
 
kmk2123Author Commented:
OK thanks - this makes sense, now.
0

Featured Post

Free Tool: Site Down Detector

Helpful to verify reports of your own downtime, or to double check a downed website you are trying to access.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

  • 3
  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now