Is there an easy way to find available conference rooms in MS Outlook 2007?

Tim86
Tim86 used Ask the Experts™
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We have a large number of conference rooms set up in Outlook as "Rooms".  It is always a pain trying to find an available room.  You have to look at the schedule of each room outside of your new meeting notice, then when you find the open room, add it into your meeting.  Is there a feature that allows you to simply list all of the available rooms for the meeting time?

I figured out a minor shortcut, by creating a Group Schedule for all of the conference rooms.  Then I can view all of their calendars at the same time.  But I still have to look at it in a separate window, then re-enter the room into my meeting.
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Training Specialist
Commented:
Hi Tim86,
Here's a great tip from some busy secretaries: Create Distribution lists of all of the desired conference rooms, or group them by "small" "medium" "video conf" or location. Add the dist list to your meeting as a resource and see them all at once. You can use the autopick next button to select all attendees and one conferece room, or just eyeball it and de-select the unavailable rooms
Hope that helps
kfalandays

Author

Commented:
Thanks.  Worked like a charm!!!   I just knew there had to be a better way!

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