Can you use Exchange to backup outside email.

aomega_jb
aomega_jb used Ask the Experts™
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We have an exchange server in house.  Everyone gets email from a POP3 server.  When you put the exchange server in Outlook, does it start syncing the mail so that the POP3 mail is in the Exchange server?  If it will, how is it done most effectively.  We have it working in one place but not another.
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Most Valuable Expert 2012

Commented:
Downloaded mail from your POP3 server will sync with exchange as long as the downloaded mail is set to download into the exchange mailbox.

There is a better way to do this, however,

You should setup the POP3 connector in Exchange so that the EXCHANGE server is downloading the POP3 mail, and then it syncs with the workstations.
Dr Damnit,

True the pop3 connector is OK but it only checkes mail every 15 min  and most people like it "now" so the best thing i have come up with is to create the exchange account first and then the pop account and make sure the pop account does not go into a personal folder but into the "Mailbox %username% on the outlook client.
Most Valuable Expert 2012

Commented:
You got it. The mailbox - username is the destination. That will deliver the pop email into their exchange account, which will sync with the server.
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Author

Commented:
They also want contacts backed up too.  Is there a way to do that?  Also can you give me a procedure on changing the destination.
Most Valuable Expert 2012

Commented:
Contacts will just need to be in the Exchange folder. That will work just fine.

Setup their Exchange account first, and the POP3 account second, with a download destination for the POP3 account set as the Exchange mailbox.

Then all will be well.

You win!

Author

Commented:
Where do you configure the download destination and what format do you use?
Most Valuable Expert 2012
Commented:
After you enter in the POP3 account. Then under account settings, there is a lable that says "Selected email account delivers new e-mail messages to the following location". Then click "Change Folder" and select the Exchange inbox.

Author

Commented:
Thanks for all your help.  Things are working great now.

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