User account transfer

higs22
higs22 used Ask the Experts™
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Is it possible to grant a user permission to all files and folders, including email folders on exchange, of another users account?  I would imagine this would be done through active directory but I was not sure of the process.  
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Brian PiercePhotographer
Awarded 2007
Top Expert 2008

Commented:
If this is to allow someone else to take over from a now defunct user, then simply rename the account and leave everything else as it is. You might want to add new (primary) email(SMTP) address with the new users name.
You can give the user full rights over the other users mailbox in AD.  As far as the files and folders you would need to add that user to the permissions tab on the respected folders.  Another alternative would be to add the user to a group in AD that has rights on the files and folders in question.
higs22Cloud Infrastructure Architect

Author

Commented:
Essentially this user is taking over the role of an employee who has left.  The problem is that the new employee already had a user account created in AD but needs assess to all files and email folders on the server from the former user.  
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higs22Cloud Infrastructure Architect

Author

Commented:
How would you give the user full rights over the other user’s mailbox in AD?
Brian PiercePhotographer
Awarded 2007
Top Expert 2008

Commented:
In that case, do as in my first comment, simply rename the account and leave everything else as it is. You might want to add new (primary) email(SMTP) address with the new users name.

Oh - you might want to reset the password as well of course...
if you have a workstation with aduc and exchange system tools installed, then open dsa.msc and make sure to have advanced features enabled (view > advanced features checked). find the user account and double-click it. navigate to their exchange advanced tab and click mailbox rights. click add and browse the user you'd like to grant access to the mailbox and grant them full mailbox access and read permissions. they'll automatically be granted the right to delete mailbox storage (delete items in it). wait for about 10 to 15 minutes and have the end user add that mailbox to their outlook profile and they should have full access to the mailbox.

now, if you want them to be able to send as that account (not send on behalf), go to the security tab of the account, click add, browse to said user you want to grant the permission to, and grant them send as and receive as permissions.

if you want them to send on behalf instead, don't grant the send as/receive as rights. navigate to the exchange general tab, click on delivery options. click add, browse to that user account and then select them. now when the user wants to send an email on behalf of that mailbox, they'll need to input that mailbox alias in the from box of the outlook mail client.

hope this is what you were looking for.

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