Outlook 2007 Calendar (w/ Custom Fields) Export to Excel 2007?

Posted on 2010-03-23
Medium Priority
Last Modified: 2012-05-09
I've created a custom Outlook 2007 Appointment which has some custom fields to track things like Clients, and Visit Types, etc.  I need to get this appointment information into Excel.  I've been looking at a couple different options but I am really stuck now.

The first option was to just do a simple export within Outlook to an Excel file.  This won't work because the default export from Outlook will not allow me to include custom appointment information.

The next option seemed simple, but has a small issue.  I created a custom Outlook Calendar view which is table based, and has fields setup for my custom fields.  This 'almost' works.  The problem is that when I copy the calendar appointments (Highlight --> Ctrl+C) and paste them into Excel the carriage returns in my Outlook "Message" field cause the message to span multiple cells, rather than keep the message field in a single cell.

I've been researching using vb scripting to handle the export and import, but when it comes to vb scripting I am as green as they come.

Any suggestions on the best route I should take to accomplish this?  If the best route is utilizing vba please take my severe lack of skills into consideration (we're talking dumbing down to almost hand puppet terms).
Question by:ccinfosys
  • 2
LVL 31

Accepted Solution

Helen Feddema earned 2000 total points
ID: 28480913
This can be done with Automation code.  I have a code sample that illustrates exporting Outlook calendar data to Excel -- you can download it using the link below.  It was done for Office 97 and Office 2000, but I think the Office 2000 code should also work with Office 2007.  Try it and let me know if you have any problems.


Author Comment

ID: 28720365

Thanks so much.  I think I am on the right track now.  I was able to get the script to run.  I had to add a registry key to define the defualt document location, but after that things went fine.  I was also able to edit the script a bit to include the appointment body, rather than the appointment subject by changing the script to:

lngASCII = lngASCII + 1
strASCII = Chr(lngASCII)
strRange = strASCII & CStr(i)
Set objRange = objExcelSheet.Range(strRange)
If itm.Body <> "" Then objRange.Value = itm.Body

So I think I am getting a hang of it.

However, I'd like to include a few custom fields in the calendar export.

For example, I have a custom Outlook Appointment form which includes a field for Client and Department.  

How do I reference the custom form objects I've created?

Thanks again!!!  So close!!!

Author Comment

ID: 28726645
Scratch that!  All sorted out.

Thanks again for all your help!  Everything works perfectly!

Featured Post

Free tool for managing users' photos in Office 365

Easily upload multiple users’ photos to Office 365. Manage them with an intuitive GUI and use handy built-in cropping and resizing options. Link photos with users based on Azure AD attributes. Free tool!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

A few solutions to a problem some of us have been having when trying to add Hostgator email accounts to Outlook 2016 (will probably work with Outlook 2013 as well).
Manually copying shapes and their assigned macros one by one to a new location can be tedious, but if you use the Excel utility workbook attached to this article, the process will be much quicker and easier.
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…
The video provides a quick and easy steps to migrate MBOX file to well known Outlook PST and Office 365. Besides this, it also supports and migrates more than 20 email clients of MBOX which include AppleMail, Opera, Thunderbird and SeaMonkey effortl…
Suggested Courses

594 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question