Lotus notes to Outllook

I have a client that wants to save his email from his PC that is running Lotus notes 8.5.  Who the heck uses Lotus Notes?  Anyway, I've found a few programs all at $250???  
http://www.nsftopst.com
and
http://www.exportnotes.com

does anyone have experience with these?

I have Office 2007 installed on the system as well.  The client has accepted paying $250, but I want to make sure they work before buying.
Thanks
-Sean
BayStateITAsked:
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Sjef BosmanGroupware ConsultantCommented:
> Who the heck uses Lotus Notes?
Is that a serious question?
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BayStateITAuthor Commented:
Well, let's see, if you can't save the software as anything common without paying $250 then I guess the better question is 'who the heck would want to use Lotus Notes?'.
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Sjef BosmanGroupware ConsultantCommented:
> save the software...
If he needs a backup copy, he can save his mailbox database on a USB key or so, it's just a file.

But let's imagine the client intends to ditch his Notes client, he could use Outlook and DAMO to access the Domino server. Or set up POP3 or IMAP on the Domino server and transfer messages that way.

Another question for you now: could you use business arguments (and not sentiments or emotions) to explain why Outlook is better than Notes?
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BayStateITAuthor Commented:
The client needs to have his data migrated today.  He is leaving the current job and needs to go save his data.  He has over 4g of data.  It's not feasible, nor do I know how to derive the server settings from Notes, to upload that much data to the server

why is Outlook better than Notes?  I haven't a clue about Notes, and there was ZIPPO for useful information out there to configure the software or export the data.  You can't say the same about Outlook, Thunderbird or Apple Mail.

I'm not looking for a flame war, just want to fix this one client's issue
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Sjef BosmanGroupware ConsultantCommented:
You can download and install a Notes client from the IBM website, so you have 90 more days to extract the data. The most important thing to bring home are the mail database and the user's ID-file. The latter is required to open the mail database. If the database is unlocked completely, meaning that the ACL is to be opened for Default to Manager AND the encryption on the local database is switched off.

So what you do:
- make a local replica of the mail database
- make sure the database is not encrypted
- make sure the ACL is cleared except for the Default entry, to be set to Manager
- stop Notes
- copy the replica database to a USB-key or so
- save the ID-file as well

Later:
- install a Notes client on the user's personal desktop, at home
- configure Notes (either a new id or the old one)
- open the mail database adn use it

An official, personal Notes licence isn't very expensive, by the way, but I don't know the exact price. It's much less than $250 anyway.

Please check with the current employer that the user is allowed to make a copy of the mail and take it home with him. I'd hate to be sued myself anyway, so I herewith formally decline any responsibility for the actions.
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BayStateITAuthor Commented:
Thanks,
I just ran the demo of SysTools Export Notes and it seemed to do the trick (created an 87mb pst of some of the data that opened right up in Outlook).  I'm going to present this and your suggestion to the client and see what he has to say.

-Sean
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nappy_dThere are a 1000 ways to skin the technology cat.Commented:
For starters, there is a HUGE deployment of Domino; HSBC Bank, Panasonic, to name a few.

Domino has a great messaging and collaboration environment.  

Go to www.nucleustechnologies.com. They have an app that works great for conversions.
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BayStateITAuthor Commented:
bought Export Notes from systoolsgroup.com.  ran tool, but only some items were converted.  Randomly throughout the saved folders.  Their tech support did some troubleshooting via chat window, then took over with remote control.  Finally asked me to upload via ftp.  They now have the nsf files and are working on them.  Will report back with progress.
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Sjef BosmanGroupware ConsultantCommented:
They usually deliver, at a price.
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BayStateITAuthor Commented:
they can't open file
"database has local access protection (encrypted) and you are not authorized to access it"

I get same error when installing on another system and trying to open file.  I've checked here:
http://www-01.ibm.com/support/docview.wss?rs=0&uid=swg21088323

and there is no encryption
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Sjef BosmanGroupware ConsultantCommented:
In general, when you get that message, you absolutely need the user's ID-file. Can you yourself read all messages using the Notes client? If so, other tools should be able to access the database as well. It could be that there are some messages with additional encryption or signatures, but then you'd get a different message.

And maybe it's a different file they got, one that has local encryption enabled.
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BayStateITAuthor Commented:
so, let's look at what you suggested earlier:

- make a local replica of the mail database

just copy the nsf files?

- make sure the database is not encrypted

I did, see above

- make sure the ACL is cleared except for the Default entry, to be set to Manager

what does this mean?

- stop Notes
ok
- copy the replica database to a USB-key or so

copy the nsf?

- save the ID-file as well

there is only one inside of Notes/Data.  What do I do with this file?
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Sjef BosmanGroupware ConsultantCommented:
> make a local replica of the mail database: just copy the nsf files?
Eh, that's probably a no: a file copy is an identical database, which is in Notes' terms a replica, but a copy inherits also all settings like encryption. Hence my suggestion to make a local replica of the database: File/Replication/New Replica, then disable encryption and click OK

> make sure the database is not encrypted: I did, see above
I hope so...

> make sure the ACL is cleared except for the Default entry, to be set to Manager: what does this mean?
The Access Control List (or ACL) is a per database setting of the access rights any person has. In this case you intend to unlock the mail database for everybody, so that anybody with any Notes id can get in. Click File/Application/Access Control, click the Default item, and at the right set it to Manager. Remove the other items in the list, just leave Default.

> stop Notes

> copy the replica database to a USB-key or so: copy the nsf?
Yes, this is a file-level copy. Notes keeps files open/incomplete, so it has to be stopped before you make the copy.

> save the ID-file as well: there is only one inside of Notes/Data.  What do I do with this file?
Also a file copy to save it elsewhere. Does it have a meaningful name, like xyname.id or so?
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BayStateITAuthor Commented:
client couldn't wait any longer.  imaged the system in case he needed to get the data some day.  systools was helpful to a point but couldn't do much once it got to 'encrypted' issue.  Frankly, I wouldn't recommend spending $250 for only 25% success.  I'm amazed the client wasn't completely bull$h1t about that one.  giving up
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Sjef BosmanGroupware ConsultantCommented:
> ... in case he needed to get the data some day
Attention: the id-file is bound to expire, usually an id is issued for a period of two years.

By the way, at the moment, Notes licences start at around $105 in the States.
http://www-01.ibm.com/software/lotus/products/dominoexpress/

Or check out Lotus Foundations, it's a complete pay-per-user solution for the SMB market, with prices starting at $150 or so. Better ask a local IBM partner for a quote, I don't really know the IBM pricing structure...
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