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clean up outlook 2003 "deleted items" folder at server side

Hi Experts,

is there a possible way to setup some clean up rules on the exchange 2003 or with group policy to force delete of outlook "deleted items" older than a month?

some of our users using the deleted items as a store even tidy all the deleted items with sub folders ....

please help
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1 Solution
Shreedhar EtteCommented:

It is better to use mailbox management rather than a GPO.

Refer this article:

I hope this,
No this is not possible with a GPO. The Administrative Template for outlook 2003 will work only for Outlook to permanently dlete the deleted items on exit. There is no option set for deleted items. basically "Deleted Items" is a folder which should be clenaed and empty on daily basis. Do not treat it like a normal folder. Also to inform you that if you perform search in the outlook it will not search deleted items.
nokypleaseAuthor Commented:
so if i use mailbox management, how can i achive the policy setup that can delete all items that is older than 1 month in the "deleted items" folder?

please give me some guide line with this.

nokypleaseAuthor Commented:
Hi Shree,

i have set up my trial filter and choosed to generate report only to make some test first. However, i noticed that the policy seems cannot list out all deleted items correctly (e.g, i run the policy to list all items older than a month but the result is much less than what i have in my deleted items.) and also it cannot scan sub-folders. i have only selected "deleted items" check box in the mailbox management settings (policy) tab.

am i missed something?

i also noticed that there have a "all other mail folder" check box, is that i need to check this as well? if i checked this plus the "deleted items" then will it only scan the "deleted items" and all subfolders under "deleted items"??

many thanks.

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