Group Policy to define return Email Address

I have a group of 3 users who check a single mailbox.

This mailbox uses a client license, but there is no real person there. It is just a mailbox. We'll call it comments@domain.com.

bob, eric, and vanessa all have thier own user accounts:

bob@domain.com
eric@domain.com
vanessa@domain.com

All three of them have the ability to check comments@domain.com, and have full send as permissions to that mailbox.

Question: How do I define a recipient policy (or otherwise configure exchange) so that those three users have comments@domain.com as their return address instead of their indivdual email accounts?
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DrDamnitAsked:
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Glen KnightCommented:
For all emails? Or just the ones from that mailbox?

The first option would be to sry that mailbox as the primary mailbox, this way every message they send would come from that user.

The second would be to set them send as permissions and then enter the mailbox name in the from field within outlook.

The 3rd option would be to download Office 2010 Beta and use Outlook 2010 which will do this for you.
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DrDamnitAuthor Commented:
@demazter:

can you give me a step by step for option 1?
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Glen KnightCommented:
DrDamnit, yes of course.

Which version of Outlook are you using?
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DrDamnitAuthor Commented:
Outlook 2003.
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DrDamnitAuthor Commented:
...and is there a way we can do this with GPO?
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DrDamnitAuthor Commented:
bump?
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Glen KnightCommented:
Sorry DrDamnit, got side tracked.

There is no way of doing it using Group Policy.
What you will actually need to do is configure a new Outlook Profile with the comments@domain.com mailbox for all users.

Then add their own personal mailbox as an additional mailbox for this profile by following this guide: http://office.microsoft.com/en-us/outlook/HP010030561033.aspx

However, a new feature in Outlook 2010 is that you can add multiple Exchange mailboxes within outlook (not additional mailboxes but actual accounts) this then ensures that if you receive a message to comments@domain.com and you reply to this it comes from comments@domain.com
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DrDamnitAuthor Commented:
No worries demazter.

Can I have multiple people using that profile as their default profile? Seems like I can, but before I go changing their email setup, I would prefer to confirm it first.
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Glen KnightCommented:
yes you can, it doesn't matter how many people use the same mailbox as their master mailbox,
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