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How to search for specific phrases in Outlook 2007 in body and/or subject of emails

How to search for specific phrases in Outlook 2007 in body and/or subject of emails.

ANy ideas?
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Solo Pascual
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Solo Pascual
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2 Solutions
 
Solo PascualIT SupportAuthor Commented:
when I type a phrase, it seems to result in the letters found instead of the phrase found.
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ThatSharepointGuyCommented:
Try putting quotation marks around the phrase.
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Solo PascualIT SupportAuthor Commented:
Microsoft search to me does not seem very reiable.  Sometimes, it seems to create good results.  Other times, I search for phrases I know exist, and it comes back as not found.  
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Solo PascualIT SupportAuthor Commented:
The above happens, even when I tell it to search all folders.
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ThatSharepointGuyCommented:
Losgadas,

You could try narrowing your search criteria:
http://office.microsoft.com/en-us/outlook/HA102388311033.aspx

As far as searching for phrases...per the link i sent you up above...
Searching for "bobby moore"   returns items containing the exact phrase bobby moore. Note the use  of double quotes so that the search results match the exact phrase  within the quotes.

You must be doing something wrong in your search, because I use search just about every day for the past year or two to find something for various projects.

Perhaps, post what you're putting in to the search box.  Maybe you have a typo, if you're narrowing your search using keyboards and operands listed in the site above.
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Solo PascualIT SupportAuthor Commented:
Well, part of the problem, it is that it takes forever to index pst files.  PST files I am searching range from 1GB to 4GB.
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ThatSharepointGuyCommented:
Yes, that much data could take a while to search.

You don't by chance have any "Desktop Search" software (Google Search, Desktop Search, etc) installed on the machine that you are using, do you?

That could make your job a proverbial pain in the butt as it screws with indexing in outlook.
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Solo PascualIT SupportAuthor Commented:
It has Windows Search.  Is that the same?
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ThatSharepointGuyCommented:
Yes, that's fine.  I was referring to third party applications that are used for search.

Have you had a chance to take a look at the various search criteria that I posted for you?

Those could be your best bet.

For instance, searching my inbox for "subject of emails" in Outlook 2007 returns every single notification that I have received about your Question (i signed up with my gmail account, which I access with Outlook from work).  

So I know that it works to pull up specific phrases if encapsulated within " and ".
It only shows the phrase "subject of emails", not the words "subject" and then "emails".  

Other than that, I'm not sure what else i can do for you because I've never had that happen.  

Maybe it's a problem with the .pst?  Have you tried exporting the mail from there and then searching it to see if it works?
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Solo PascualIT SupportAuthor Commented:
I ended up using Outlook.  I did try some of the third party applications.  But, then I had trouble moving emails around.

What I had to do, was wait overnight for all the pst files to complete indexing.  Once that was completed, Outlook did a good job of searching and finding the emails.

I am splitting the accepted answers as I believe the two responders helped.
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