asked on

Query export save file if file exist

I have a query I save/export to Drive C in Excel (2007) format with the click of a command button.
I want to name the Excel file name MyFile plus the current date. When I click this command button I want to check if the file already exist, if it does, gave the user the opportunity to decide with the response of a message box action if overwrite of exit the routine. This is what I got but is not working.

Private Sub cmdExportMyQuery_Click()

    Dim response As Boolean
    Dim Msg As String
    Msg = "This file already been save to your C Drive, do you want to overwrite existing file?"


    If FileExist("C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx") Then
        response = MsgBox(Msg, vbYesNo, "Data validation")
        If response = 6 Then
            DoCmd.OutputTo acOutputQuery, "myQuery", acFormatXLSX, "C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx", True
        ElseIf response = 7 Then
            Exit Sub
        End If
    End If
    
End Sub
'-----------------
Public Function FileExist(strPath) As Boolean
         If Len(Dir$(strPath)) > 0 Then
            FileExist = True
         Else
            FileExist = False
         End If
End Function

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Rey Obrero (Capricorn1)

what is not working? please be specific



   If FileExist("C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx") Then
        response = MsgBox(Msg, vbYesNo, "Data validation")
        If response = vbyes Then
            DoCmd.OutputTo acOutputQuery, "myQuery", acFormatXLSX, "C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx", True
        Else
            Exit Sub
        End If
    End If

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Rey Obrero (Capricorn1)

  If FileExist("C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx") Then
        response = MsgBox(Msg, vbYesNo, "Data validation")
        If response = vbyes Then
        kill "C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx"
            DoCmd.OutputTo acOutputQuery, "myQuery", acFormatXLSX, "C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx", True
        Else
            Exit Sub
        End If
    End If

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Jez Walters

You need to define your "response" variable to be an Integer, not a Boolean:

Private Sub cmdExportMyQuery_Click()

    Dim intResponse As Integer
    Dim strFile As String

    strFile = "C:\MyFile " & Format(Now(), "yyyy-mm-dd") & ".xlsx"
    If Dir(strFile) <> "" Then
        intResponse = MsgBox("This file has already been saved to your C Drive, do you want to overwrite the existing file?", _
                             vbYesNo, _
                             "Data validation")
        If intResponse = vbYes Then
            DoCmd.OutputTo acOutputQuery, "myQuery", acFormatXLSX, strFile, True
        End If
    End If
      
End Sub

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Rey Obrero (Capricorn1)

nice catch Jez, didn't see that

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Jez Walters

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Exl04

ASKER

Great, that was the problem. Thanks to both of you!

Exl04

ASKER

Thanks buddy!