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How to copy Outlook Rules and Signatures

jbobst
jbobst asked
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I am moving all our uses over to a new domain controller this coming weekend.  Yesterday I was testing the process of migrating our Windows XP machines over to the new domain and copying the old user profiles to the new domain profile.  Everything seemed to copy over well, except for Outlook rules and signatures.  We use Exchange 2003 server and a Windows 2003 domain controller.  Some of the Outlook settings remained intact.  Like "always do a spell check before sending email" and "do not auto archive" settings.  These remained intact, but how do I copy/transfer over their outlook "rules" and signatures?

I don't know if it matters, but before I move the computers over to the new domain, I simply export all their outlook data to a pst file, then import it into their new empty mailbox.  We only have a few users and this is a pretty easy process.  Maybe there is a way to export their settings as well?
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Commented:
If you are using MS outlook 2003

   1.  In the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Mail.
   2. On the Tools menu, click Rules and Alerts.
   3. If you have more than one e-mail account, in the Apply changes to this folder list, click the Inbox you want.
   4. Click Options.
   5. Click Export Rules.
   6. In the File name box, type the path and file name for the set of rules (rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.) you want to export.
   7. If you want to export a file that contains only rules that are compatible with a previous version of Microsoft Outlook, in the Save as type list, select Outlook 2002 Compatible Rules Wizard rules, Outlook 2000 Compatible Rules Wizard rules, or Outlook 98 Compatible Rules Wizard rules.
   8. Click Save.

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If you are using Outlook Express

How to Back Up Blocked Senders List and Other Mail Rules
The Blocked Senders List

   1. Click Start, and then click Run.
   2. In the Open box, type regedit, and then click OK.
   3. Locate and click the following registry subkeys (save each key to a different file):

      HKEY_CURRENT_USER\Identities\{Identity Number}\Software\Microsoft\Outlook Express\5.0\Block Senders
   4. On the Registry menu, click Export Registry File.
   5. In the Save In box, change the location to your desktop.
   6. In the File Name box, type blocked senders.reg (for the Block Senders key), and then click Save.

Other Mail Rules

   1. Click Start, and then click Run.
   2. In the Open box, type regedit, and then click OK.
   3. Locate and click the following registry subkeys (save each key to a different file):

      HKEY_CURRENT_USER\Identities\{Identity Number}\Software\Microsoft\Outlook Express\5.0\Rules\Mail
   4. On the Registry menu, click Export Registry File.
   5. In the Save In box, change the location to your desktop.
   6. In the File Name box, type mail rules.reg (for the mail rules key), and then click Save.
   7. On the Registry menu, click Exit.


cheers
Commented:
There is no "easy" way to transfer signatures or Rules.  If you have access to the user's mailbox (actually in their mailbox in Outlook) you can Export Rules from the Rules and Alert wizard and then Import them back in.  

For Signatures, check out this link for how to backup a signature.  http://blogs.msdn.com/b/outlook/archive/2008/07/11/how-do-i-back-up-my-signatures.aspx

Author

Commented:
Thanks pballan, I never saw the options for exporting the rules before...pretty simple.

Any way to export the signatures, or is that just something people will have to recreate?  That shouldn't be much of a problem though.

Author

Commented:
Thanks ITaaS.  That is what I am looking for!