POP3: what's the best way to import the PST file to prevent duplicate emails?

okamon
okamon used Ask the Experts™
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my outlook 2003 keep crashing. so I am recreating the profile. But the thing is that I set to leave all email on my ISP pop3 server, I could just download everything back, but it will have everything mail unread and all in the inbox. I still have my PST file available, what's the best steps should I take to bring everything back as before?
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Neil RussellTechnical Development Lead

Commented:
Just create your new profile and that will have a nice new clean .PST file, empty until you start connecting.
Now just click File->Open->Outlook Data File and locate your OLD .PST file and open it.
You now have 2 .PST files showing in outlook, the new one where all NEW emails will goto and the old one for reference.
I think :S

Author

Commented:
this is not the way I am looking for. I want just one personal folder and it looks like exactly like before
Commented:
You can just make a copy of the pst file and place it on your desktop or somewhere.  Then add a new pst set it as default and then close outlook.  Check task manager to make sure that outlook is not running in the background re open outlook and delete the original pst file leaving only the new one connected then on the file menu select import from file selecting the pst you copied as the source and tell it to put data in the defaul personal folders. Your pst will look exactly as it did before. I would note that it has been my experience that when you set pop3 to leave a copy it always downloads the email again but at least you will have your folder structure and emails where they were you will just have to delete the re-downloaded emails from your Inbox.

Author

Commented:
so I have to manually delete duplicate email?
Commented:
Yes because your outlook will loose the cache of email headers that it has already downloaded so it thinks all mail is new by default this will be downloaded to the in box. You could copy everything from your Inbox to a temp folder you create before you send and receive then you could just delete everything in the Inbox except for the few new emails that may arrive during this process. Then just copy everything from the temp folder back to the Inbox.

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