How to replace Public Folders since upgrade to Exchange 2010

TradeDoubler
TradeDoubler used Ask the Experts™
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We currently use Public Folders for all of our meeting rooms within our company. Since we upgraded to Exchange 2010 the management of the public folders is no longer easy and requires the know how of power shell scripts and such.
 We are pursuing an alternative, either SharePoint, or maybe make use of the room mailbox that has been introduced with exchange 2010.

 Does anyone have a recommendation or can point me in the right direction, how is everyone else managing since upgrading?

Best

AB
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this is how i go about it
export the current meetings from public folders to .pst files
create conf room mailbox with the same name as pf (to an extent possible)

then import to the respective mailboxes created

this is gradual process.. you might want to plan it in phases (department wise) if required .. or the way you want


Thank you

Top Expert 2010

Commented:

Author

Commented:
Thank you for the information, if i create all of our meeting rooms as room mailboxes, and import the existing public folder data to each as you recommend. How do users then see a calendar view of the new meeting rooms?

 I notice they can invite the rooms and it will say if it is available or not but as for viewing how is this done?

Do you share the calendar as you would your own calendar?

I'm just trying to imagine how it will work from a users perspective, as they are all very used to Public Folders.

Cheers,

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Top Expert 2010
Commented:
they can add the room mailbox as one of the required attendee
and see availability.. just like another user

if they add that room .. location will be selected as that room

Author

Commented:
Thanks for this guys,

 The only issue I can see is that although this method will tell me what's available for booking etc It is often the case for us that people will book a room and may not require it any longer.

 As with public folders people can peruse the calendar see who has a room booked, then maybe speak with them to swap meeting appointments. Or ask if someone can move their meeting to another day etc.

 Without the ability to see the calendar this type of overview will be removed.

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Author

Commented:
Ignore my last comment i can see the calendar, but it just shows as Busy with no information, if i double click busy it says you do not have permission to view this calendar, do you want to ask the room mailbox to share its calendar.

 If i chose yes and send a sharing request it comes back saying you cannot request to share calendars with the following people because of permission settings on your network?

Ad
ok
grant yoursels full access on that mailbox
log in as that mailbox ans share that calender ..

if you exported earliet PF calender create mailbox profile for the room and import
then share the calendar

Thank you

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