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Outlook 2007 - setting up rule to send a fax

Posted on 2010-08-15
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Last Modified: 2012-05-10
HI

Can someone provide the steps to send a fax via outlook.

The email will come in to a specific email account.

Then the email needs to be resent immediately to a fax number.

I recall reading this rule somewhere.

IT would be something like


emailaddress@whatever.com 310-444-4444

???

Thanks

Rowby
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Question by:Rowby Goren
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by:Michael Ortega (Internetwerx, Inc.)
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Sending faxes via email in outlook usually requires somekind of 3rd party fax solution. What system are you using?

MO
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by:Rowby Goren
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Hi  

Thanks for helping with this....
I am not using any outside fax solution.  

So there is no way to do it without an outside service?

I thought that, at least one earlier version of outlook I could just set up a rule and then use that rule to convert an email to a fax format and send that to an existing fax number.

Rowby
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by:Michael Ortega (Internetwerx, Inc.)
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Perhaps yes, but then that implies you have a modem attached to the computer and fax software as well. You would then have to configure some automation to "print" that email to the fax client. If you don't have a modem/fax line attached to your computer then you would have to use a hosted fax solution unless you're in a corporate network that subscribes to some on-premise fax solution. Most likely that on-premise fax solution would come with a local fax client, so printing to the fax client would still apply.

MO
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by:Michael Ortega (Internetwerx, Inc.)
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You could subscribe to online services like eFax or RingCentral. Both have local clients that would allow you to email faxes out over the internet.

MO
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by:Rowby Goren
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I see.

Another possibility, for this particular client, is to have the email sent as an instant message.

Can that be done within outlook 2007?

Rowby
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by:eNarc
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just install the "Fax Mail Transport" option in Outlook 2007 in Outlook profile to get it working.

In Outlook 2007:

1) Click Tools -> Account Settings
2) Click on “New,” then “Other,” and then “Fax Mail Transport.” You’ll get a warning stating that you will need to close Outlook in order for the settings to take effect. Finish the wizard and then close out of Outlook.
3) Open up Outlook again. Begin creating a new e-mail.
4) At the top of the e-mail window, click “Accounts.” Change the option to “Fax Mail Transport.”
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Michael Ortega (Internetwerx, Inc.) earned 400 total points
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The built in Outlook Fax client will work as well, but you still need a modem and phone line attached to the computer. It won't work without it.

MO
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by:Michael Ortega (Internetwerx, Inc.)
Michael Ortega (Internetwerx, Inc.) earned 400 total points
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You could send instant messages as well, but you need the address of the phone. For example TMobile uses <phone_number>@tmomail.com, or at least they used to.

MO
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by:Rowby Goren
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THanks, all, for all of these solutions.  I will give multiple points on Monday.

Rowby
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Author Closing Comment

by:Rowby Goren
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Thanks,  

I'm going to use a combination of your solutions.
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