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Access VBA - automatically converting a report to PDF and emailing

Posted on 2010-08-15
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Last Modified: 2012-08-14
Hi

What Access VBA code would I use to automatically generate a report?

Thanks
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Question by:murbro
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10 Comments
 
LVL 47

Expert Comment

by:Dale Fye (Access MVP)
ID: 33441506
not sure what you mean by "automatically generate a report"?

You can design a report by creating a query, then using the report wizard to create the report, but I've never heard of "automatically generate a report".

Or do you just want to run a report from a command button?  If this is what you had in mind, you can either use the control wizard when adding a command button, or write the code yourself.  If this is what you had in mind, post back.
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Author Comment

by:murbro
ID: 33441553
I found the following code. I want to convert an open report called "Invoice" to a PDF file then email it
from any email system

DoCmd.OutputTo acOutputReport, "Invoice", acFormatPDF, myFileName
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LVL 47

Assisted Solution

by:Dale Fye (Access MVP)
Dale Fye (Access MVP) earned 150 total points
ID: 33441757
I'm not sure whether the SendObject method works with "any email system", but that I would look at the examples associated with that method in Access help.  If that doesn't work for you, then search in EE solutions on SendObject.  You will find lots and lots of posts on that subject.
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Assisted Solution

by:JAndreassen
JAndreassen earned 100 total points
ID: 33442041
I use this command to send a report as PDF from my Outlook and it works perfectly. Just have to allow Access to use Outlook, a popup box.
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LVL 74

Accepted Solution

by:
Jeffrey Coachman earned 250 total points
ID: 33449049
Then do this:

DoCmd.SendObject acSendReport, "YourReportName", acFormatPDF, "SomeEmailAddress", , , "SomeSubject", "SomeMessage", False


This presumes Access 2007 with the PDF add in installed.
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 33449088
Also remember, that in Access 2007, ...when the report is open you can click:
Office Button-->Email-->PDF Format

JeffCoachman
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Author Comment

by:murbro
ID: 33449124
Thanks very much. If I am going to install my application on other people's machines then is using PDF the best option?
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Author Closing Comment

by:murbro
ID: 33449133
thanks very much
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 33449204
<I found the following code. I want to convert an open report called "Invoice" to a PDF file then email it
from any email system>

...Sorry, I just read this...

If you want to email with "Any email system" you will have to use any of the available "Emailing" programs:
CDO:
http://www.google.com/#hl=en&q=VBA+Microsoft+Access+cdo+email&aq=f&aqi=&aql=&oq=&gs_rfai=&fp=8631cdd35a4d476d

FMSINC:
http://www.fmsinc.com/MicrosoftAccess/Emails.asp

There are others as well, do a search here or on google.

;-)

JeffCoachman
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 33450001
<Thanks very much. If I am going to install my application on other people's machines then is using PDF the best option?>
Probably, as most people have Acrobat loaded on their machines already.
Also, under normal circumstances, a PDF cannot be edited.
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