How To Change The Default "Save "As" Type In Outlook 2003?

Posted on 2010-08-16
Last Modified: 2012-05-10
I am using Outlook 2003. And I have to save alot of emails on a daily bases. And I need to save these email messages as type: .MSG extentions. However, whenever I open an email message and click File -Save As it always defaults to: .HTM and I have to keep changing it to .MSG from the "save as type" pull-down.

Can someone tell me how I can change the default save as type so that when I click File - Save As it will automatically default to type: "Outlook Message Format (*.MSG) instead of (*.HTM)??

See screen print of what I see.

Question by:matrix0511
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LVL 27

Expert Comment

ID: 33447192
There is no way for change default type - try drag and drop workaround:
LVL 53

Expert Comment

by:Will Szymkowski
ID: 33447205
There is no way to accomplish this in Outlook. Look here for reference...

Expert Comment

ID: 33447216
From what I understand this is not possible. However, dragging and dropping messages out of Outlook into an Explorer folder will default to msg-files.

Hope that helps.
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LVL 27

Expert Comment

ID: 33447239
Just for curiosity - why don't you use additional pst file(s) to store that mails there?

Author Comment

ID: 33447240
I have been trying to do that, but the problem is, I often get many of the same email threads as replies with the exact same subject line but with different files attached. When I try to drag and drop it already see's the orginal email message I dropped previous. So I end up having to stop and rename each file before dragging it. Time consuming and frustrating.

I was hoping there was a registry change that could be made. I can't believe MS didn't allow for such a change. Man.

Author Comment

ID: 33447290
I work for a SOX compliance company. Because of this we have to save off certain emails for auditing purposes at my company.

So, when I get certain "approval" emails from people, I have to open that email and save it to a shared drive on our file server. It is soo time consuming to have to manually change the file type when you have about 20-30 emails a day that you have to do this for.

So that is why I can't use a separate .PST file or anything like that. It has to be saved to a specified location on the companies server.
LVL 53

Expert Comment

by:Will Szymkowski
ID: 33447304
Take a look at this PAQ as there is some VB code that sets up a macro, which will then change the default save as type..

Hope this helps~!

Author Comment

ID: 33447585
Spec01, I see the VB code, but how do I use the code?? I'm not a programmer. Do I have to copy/paste that code into a file and save it? then import it somehow into Outlook?

can you provide instructions on how to set this up in layman's terms? Thanks.
LVL 53

Accepted Solution

Will Szymkowski earned 500 total points
ID: 33448222
How to create a VBA macro for Outlook -

Create Custom Toolbar button -

Once you have inserted the VBA code into Outlook you will need to create a toolbar item and associated with the code that you have just inserted.

Author Comment

ID: 33448477
Man, this is confusing. I have Outlook 2003. These instructions are for 2007. I can pullup the cutomize box but not sure what to do after that.


Author Closing Comment

ID: 33532208
I never got a response back on this. So it only helped with part of the solution. I will probably open a new question to get assitance to finish this.

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