Create event specific SharePoint site with large files?
Posted on 2010-08-17
We have been asked by our marketing dept to implement a temporary (for a one time upcoming event) quasi file sharing system and would like to see how we can integrate this with our emerging SharePoint infrastructure. This secondary temp site will be a stepping stone to other possible MKT dept initiatives and will serve as a good test candidate. Thus we’d like to create a new site collection (I think) for this group. Cliff notes:
-SharePoint 2007 on a single VM for testing purposes and Windows 2003 R2 w. 2GB RAM. This box hosts VERY SMALL IT team site. We can (probably) scale up this test site to production environment.
-One of the main features for this temporary event is to share event video files to worldwide offices and allowed visitors. These are 300+MB size AVI or QuickTime video files. They are probably low balling the file size really. Also have local vendors download/watch the videos beyond the corporate network.
-Space is available in APAC and EMEA, but I’m worried about latency issues. The WAN link from APAC to USA is horrible.
We have made it clear to MKT that we will implement the site, and then we have no responsibility for the site and they need to take it down within 90 days. (I know, it sounds funny when I say it too.) .
1. How can I create a internal SharePoint site with SP2007 and allow external vendor access without using a VPN (or creating new AD accounts, if possible)?
2. I think the best bet when MKT wants to publicize the videos is to have them on a separate FTP server locally. Thus a 300MB size ‘example.avi is sitting in New York City and in Hong Kong and Tokyo. Perhaps just on a local non-FTP box? With a HTML link published to the local site only n SharePoint. i.e. If I’m a user in HKG, and on my SharePoint site the link of the video redirects me directly (not through the site collection back to the states) to ex. ‘\\HKGFS1\video.avi.’
3. If option 2 is possible, I’d like to have SharePoint lists where the local team (site level C perhaps) will click on a link in Hong Kong, and the local FTP box in HKG will then push the file to the users system and play in Windows Media Player on their own pc’s in the HKG office? Not Possible, or way to ambitious-to have WWS 3.0, IIS 6.0 and FTP all in harmony?
Right now, I can’t imagine SharePoint hosting these video files in its own DB. In the long run, MKT would like control over Level A and all sub sites. And retain the option to give VERY granular access to anyone accessing (specific internal employees but not all ) level A and below at regional sites.