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Is there a way to save an Excel file as Read-Only?

Posted on 2010-08-19
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Last Modified: 2012-05-10
Is there a way to save an Excel file as Read-Only via VBA?

NOT, "Read-Only Recommended," but rather actually "Read-Only" in the file properties.
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Question by:HaimD
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LVL 14

Expert Comment

by:athomsfere
ID: 33476133
Right click the file, modify all user securities to "read only"

They will be able to save a copy, but that file is read only.
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Author Comment

by:HaimD
ID: 33476152
Need it via VBA
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LVL 23

Expert Comment

by:Kamaraj Subramanian
ID: 33476186

To make a Excel file read only (Microsoft Excel 2003),

    * Goto Tools ->Options->Security (The Tools menu in the worksheet menu bar)
    * Check the READ-ONLY RECOMMENDED box.

This would make your file read only and when the file is opened, it would prompt you with the message box whether you want the file to be opened in read only mode or not. If you click YES, the file would open in read only mode. If you click NO, the file would open in read write mode and you can save your changes.

For Microsoft Excel 2000 and other previous versions

    * Goto File->Save As
    * Click the TOOLS button on the right corner and select GENERAL OPTIONS
    * Now check the READ-ONLY RECOMMENDED box.

This works well in Microsoft Excel 2003 also.

The above option, though making the file read only, gives the user the option to edit it. So even if an user unknowingly presses the NO button , when prompted for read only opening, he may still be able to edit the file. If you want to prevent this then,

    * Navigate to your file through Windows Explorer or the File Open Box and select it.
    * RIGHT CLICK and select PROPERTIES
    * Check the READ ONLY box.

This always open the file read only and even if you already made your file read only, by using the first option, this overrides it since this function is part of the operating system rather than the application. To make the file read write again, just uncheck the READ ONLY box.
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LVL 5

Expert Comment

by:INHOUSERES
ID: 33476223
ActiveWorkbook.SaveAs Filename:=FN, ReadOnlyRecommended:=True
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Author Comment

by:HaimD
ID: 33476233
Need Read-Only via VBA.  Not read-only recommended via checkbox.
Thanks
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Author Comment

by:HaimD
ID: 33476240
That's ReadOnlyRecommended...need Read-Only
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LVL 17

Accepted Solution

by:
calacuccia earned 500 total points
ID: 33476259
Something likethis

SetAttr pathname, attributes

To set ReadOnly=True
SetAttr "C:\Blank.xls", vbReadOnly

To set ReadOnly=False
SetAttr "C:\Blank.xls", vbNormal
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LVL 5

Expert Comment

by:INHOUSERES
ID: 33476289
SetAttr "C:\Blank.xls", vbReadOnly
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LVL 13

Expert Comment

by:MWGainesJR
ID: 33476465
If you guys are going to copy from another site, I would reccomend giving that site the credit.......
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LVL 5

Expert Comment

by:INHOUSERES
ID: 33476507
Then why post the question if the answer is easily found?
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LVL 13

Expert Comment

by:MWGainesJR
ID: 33476528
going along with that these guys provided, you could also use
setattr thisworkbook.fullname, vbreadonly
thisworkbook.close true
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LVL 13

Expert Comment

by:MWGainesJR
ID: 33476554
If this person pays to use this site, I would also come here first.....
Just saying, it's always recommended to give credit where the solution is found.....or either link to it......
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LVL 5

Expert Comment

by:INHOUSERES
ID: 33476604
When I answer questions, I assume that the poster has already done a quicky google search.
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LVL 17

Assisted Solution

by:calacuccia
calacuccia earned 500 total points
ID: 33476648
Which is true, thereby the source: http://www.mrexcel.com/forum/showthread.php?t=80796
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Author Closing Comment

by:HaimD
ID: 33486790
Exactly what I needed.
Thanks
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