Solved

How do I share contacts with Outlook 2007?

Posted on 2010-08-24
15
579 Views
Last Modified: 2012-05-10
We have a small group of users (say 20) within our company intranet with a central file server and would like to share contacts.  All users have Outlook 2007 but we do not presently have Business Contact Manager.  We have a business card scanner and would like to scan everyone's card collections from a centrally located scanner/ work station and have the ability to look up a card from any other workstation.  Microsoft currently only has 2010 Business Contact Manager available from their site. We are using Windows XP or 7 at workstations and Win Server 2000 on central file server.  What is the easiest way to accomplish this?
0
Comment
Question by:acdecal
  • 7
  • 4
  • 2
  • +1
15 Comments
 
LVL 3

Expert Comment

by:59cal
ID: 33509714
Do you have access to a sharepoint site?
You could setup the contacts list on the site and set your permissions so that only these 20 users have access to it.
0
 

Author Comment

by:acdecal
ID: 33509737
We do not have Sharepointe.
0
 
LVL 3

Expert Comment

by:59cal
ID: 33509808
Create a distribution list in Outlook and share it with the other users. Read the below blogs on how to do this
 create distribution list:
http://cybernetnews.com/distribution-list-in-outlook-2007/
Share distribution list:
http://office.microsoft.com/en-us/outlook-help/share-a-distribution-list-with-others-HA010283278.aspx 
0
Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

 
LVL 3

Expert Comment

by:60Cal
ID: 33509823
you could try free business Contact Management software:


http://sourceforge.net/projects/sugarcrm/

0
 
LVL 30

Expert Comment

by:Mike Lazarus
ID: 33509872
Do you have an Exchange Server?
0
 

Author Comment

by:acdecal
ID: 33509913
No exchange server.
0
 
LVL 3

Expert Comment

by:59cal
ID: 33509938
try the distribution list method I posted above. I think its the only way to achieve what you want.
0
 

Author Comment

by:acdecal
ID: 33510024
Sharing a distribution list will only work if all users have the same Global address list.  Besides, it would be cumbersome to email out the entire list every time a new contact is added.  
0
 

Author Comment

by:acdecal
ID: 33510047
Can we save/share a contact folder to a centrally accessible location and then others can choose that in their contact folder?
0
 

Author Comment

by:acdecal
ID: 33510054
If not, how expensive or complicated is running Exchange?
0
 
LVL 3

Assisted Solution

by:59cal
59cal earned 166 total points
ID: 33510095
here's another option, Store the contacts in Google contacts, then sync them down onto the users contact lists using sync2
http://download.cnet.com/Sync2-for-Outlook/3000-2381_4-10642105.html?tag=mncol
0
 

Author Comment

by:acdecal
ID: 33510541
What does Business Contact Manager do?
0
 
LVL 3

Accepted Solution

by:
60Cal earned 167 total points
ID: 33511514
A Business Contact Manager is a place where you can share contacts, and their perspective data along with a multitude of other functionality that comes with a BCM system.
0
 
LVL 30

Assisted Solution

by:Mike Lazarus
Mike Lazarus earned 167 total points
ID: 33516646
Exchange isn't cheap and you'd need some outside help to set it up
Sharing Outlook or BCM without an Exchange server is also not a simple task.

You might look at a simple CRM like Sage ACT! that's fairly easy to setup and will link to Outlook and card scanners - www.act.com
0
 

Author Closing Comment

by:acdecal
ID: 33519926
Thanks and point to all.  I have decided to setup Exchange as it appears that is the best and most effective solution.
0

Featured Post

Free Tool: Subnet Calculator

The subnet calculator helps you design networks by taking an IP address and network mask and returning information such as network, broadcast address, and host range.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Read this checklist to learn more about the 15 things you should never include in an email signature.
In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question