Solved

Indexing Best Practices

Posted on 2010-08-24
5
346 Views
Last Modified: 2012-05-10
Hello,

 We're currently looking at indexing one of our 'public' drives and I've been asked to look into the security best practices surrounding indexing.  We are a public company and even though the user base will be authenticated via AD we are still concerned with some of content that is being displayed in the captions.

 This public drive is a bit of mess in the sense that users use it as a repository plus for sensitive information and a proper audit has never been done. (we are currently doing this but will take time).

 I've tried to research some best practices but to no avail so am asking if anyone can point me in the right direction or provide me with some ideas?  Any help would be greatly appreciated.

Regards,
0
Comment
Question by:sin20
  • 3
5 Comments
 
LVL 21

Expert Comment

by:chapmanjw
ID: 33515391
You might put this to the test to see how the results display and whether or not it meets your expectations.  For the most part, SharePoint indexes the files themselves on file shares but not the content of the files.  So it would display names and such, but wouldn't display any of the file's content.
0
 
LVL 38

Expert Comment

by:Justin Smith
ID: 33517145
what version of sharepoint/search ?
0
 
LVL 38

Accepted Solution

by:
Justin Smith earned 500 total points
ID: 33517407
I'll assume SharePoint Server 2010.  Search WILL search the content of your office documents (and many others).  SharePoint will auto security trim your search results based on Active Directory / NTFS permissions on the documents.  However, if you want to be extra sure, you could inmplement some sort of document policy platform, such as Windows Rights Management.
0
 

Author Comment

by:sin20
ID: 33520623
Appreciate responses....yes it's SP 2010.  This subject is obviously not my strongest so apologies on vagueness.

The problem is that given it's a public share we're concerned we don't have proper rights management (which is something we will address via AD) but I just want to ensure there is another 'level' of control we can look into to manage the possibility that our content will somehow be displayed/searched.  

I will look into the WRM and let you know any follow up questions.  Thanks for the pointer.
0
 
LVL 38

Expert Comment

by:Justin Smith
ID: 33749096
please update or close this question
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Note:  There are two main ways to deploy InfoPath forms:  Server-side and directly through the SharePoint site.  Deploying a server-side InfoPath form means the form is approved by the Administrator, thus allowing greater functionality in the form. …
I thought I'd write this up for anyone who has a request to create an anonymous whistle-blower-type submission form created using SharePoint 2010 (this would probably work the same for 2013). It's not 100% fool-proof but it's as close as you can get…
This Micro Tutorial will teach you how to censor certain areas of your screen. The example in this video will show a little boy's face being blurred. This will be demonstrated using Adobe Premiere Pro CS6.
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

785 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question