Solved

Indexing Best Practices

Posted on 2010-08-24
5
347 Views
Last Modified: 2012-05-10
Hello,

 We're currently looking at indexing one of our 'public' drives and I've been asked to look into the security best practices surrounding indexing.  We are a public company and even though the user base will be authenticated via AD we are still concerned with some of content that is being displayed in the captions.

 This public drive is a bit of mess in the sense that users use it as a repository plus for sensitive information and a proper audit has never been done. (we are currently doing this but will take time).

 I've tried to research some best practices but to no avail so am asking if anyone can point me in the right direction or provide me with some ideas?  Any help would be greatly appreciated.

Regards,
0
Comment
Question by:sin20
  • 3
5 Comments
 
LVL 21

Expert Comment

by:chapmanjw
ID: 33515391
You might put this to the test to see how the results display and whether or not it meets your expectations.  For the most part, SharePoint indexes the files themselves on file shares but not the content of the files.  So it would display names and such, but wouldn't display any of the file's content.
0
 
LVL 38

Expert Comment

by:Justin Smith
ID: 33517145
what version of sharepoint/search ?
0
 
LVL 38

Accepted Solution

by:
Justin Smith earned 500 total points
ID: 33517407
I'll assume SharePoint Server 2010.  Search WILL search the content of your office documents (and many others).  SharePoint will auto security trim your search results based on Active Directory / NTFS permissions on the documents.  However, if you want to be extra sure, you could inmplement some sort of document policy platform, such as Windows Rights Management.
0
 

Author Comment

by:sin20
ID: 33520623
Appreciate responses....yes it's SP 2010.  This subject is obviously not my strongest so apologies on vagueness.

The problem is that given it's a public share we're concerned we don't have proper rights management (which is something we will address via AD) but I just want to ensure there is another 'level' of control we can look into to manage the possibility that our content will somehow be displayed/searched.  

I will look into the WRM and let you know any follow up questions.  Thanks for the pointer.
0
 
LVL 38

Expert Comment

by:Justin Smith
ID: 33749096
please update or close this question
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Microsoft SharePoint Foundation 2010 and Microsoft SharePoint Server 2010 do not offer the option to configure the location of the SharePoint diagnostic trace log files during installation.  This can, however, be configured through Central Administr…
Summary In SharePoint 2010 it is easy to create custom color themes to jazz up a site. Theme colors can also be created in PowerPoint 2010 with a few clicks. But how do the chosen colors actually look in the SharePoint site? The attached PowerPoint…
Email security requires an ever evolving service that stays up to date with counter-evolving threats. The Email Laundry perform Research and Development to ensure their email security service evolves faster than cyber criminals. We apply our Threat…

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question