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How do I automatically bcc emails in Outlook 2007?

Posted on 2010-08-24
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Last Modified: 2012-05-10
We have two accounts that all users send emails from:
Sales
Shipping

When we send email from Sales the emails automatically bcc Sales.  I'm not sure how it is being done, but need to do the same with Shipping emails.  What is the correct solution to do this?
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Question by:dccexpert
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by:sunnyc7
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You can create a server side rule using OWA for shipping, which automatically BCC's all emails SENT to designated email address.

thanks
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by:dccexpert
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Thanks for the response. Where do I access OWA?
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by:ebooyens
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Use Journalling in Exchange 2007, good article here - http://www.exchangeinbox.com/article.aspx?i=90
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by:sunnyc7
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OWA - Outlook Web Access
You can access it here
https://mail.domain.com/owa

replace mail.domain.com - for your external FQDN

login using the shipping account, for which you are trying to configure auto BCC
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by:ConUladh
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Check out the following article on creating rules in Outlook 2007:

http://office.microsoft.com/en-us/outlook-help/create-custom-actions-rules-HA010223243.aspx

For you purposes make sure that "Only on this computer" is not ticked.
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by:dccexpert
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Sunnyc7: didn't see an option to create rules using OWA

ConUladh: Appears to be standard rules usage for all users, thanks anyway

Ebooyens: This may do the trick but requires more reading and testing..
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by:ebooyens
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Journalling is worth looking into as its on an administrative level and needs to user permissions.  Have a look in the Exchange 2007 Console under Organisation, Hub Transport, Journalling and just have a go at creating a rule.  It's easy and you don't have to click finish if you're not confident.
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by:sunnyc7
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Click options
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by:sunnyc7
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Journaling is an overkill for this requirement I think. It will grab all emails in the org, not just sent items.
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by:Shibu Kuttan
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by:sunnyc7
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dccexpert
Did you try setting up the rule form OWA

The rules wizard in OWA is under Options.
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by:dccexpert
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I tried the OWA rule however there is no option for creating a rule based on sent messages only received.
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by:sunnyc7
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Can you see this guide on how to do this.
http://msexchangeteam.com/archive/2008/04/14/448687.aspx
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by:dccexpert
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Thanks for the link.  I just tried it and no success.  Going back to the original question...

The bcc works in one email account (Sales) and not in email account (Shipping)  is there a way to copy the one account settings and apply to the other.  I don't know exactly how Sales is able to do it all the settings look exactly the same.
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dccexpert earned 0 total points
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Thanks everyone for your help. I have successfully figured out how to do this and it is "FREE"  to automatically bcc yourself in Exchange.  You have to go to the Exchange Management Console and create a Transport Rule.  The Transport Rule is similar but more advanced than the OWA or Outlook 2007 Rules.  It works perfectly!
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