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How do I automatically bcc emails in Outlook 2007?

Posted on 2010-08-24
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Last Modified: 2012-05-10
We have two accounts that all users send emails from:
Sales
Shipping

When we send email from Sales the emails automatically bcc Sales.  I'm not sure how it is being done, but need to do the same with Shipping emails.  What is the correct solution to do this?
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Question by:dccexpert
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Expert Comment

by:sunnyc7
ID: 33515984
You can create a server side rule using OWA for shipping, which automatically BCC's all emails SENT to designated email address.

thanks
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Author Comment

by:dccexpert
ID: 33516009
Thanks for the response. Where do I access OWA?
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by:ebooyens
ID: 33516022
Use Journalling in Exchange 2007, good article here - http://www.exchangeinbox.com/article.aspx?i=90
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by:sunnyc7
ID: 33516026
OWA - Outlook Web Access
You can access it here
https://mail.domain.com/owa

replace mail.domain.com - for your external FQDN

login using the shipping account, for which you are trying to configure auto BCC
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Expert Comment

by:ConUladh
ID: 33516035
Check out the following article on creating rules in Outlook 2007:

http://office.microsoft.com/en-us/outlook-help/create-custom-actions-rules-HA010223243.aspx

For you purposes make sure that "Only on this computer" is not ticked.
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Author Comment

by:dccexpert
ID: 33516326
Sunnyc7: didn't see an option to create rules using OWA

ConUladh: Appears to be standard rules usage for all users, thanks anyway

Ebooyens: This may do the trick but requires more reading and testing..
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Expert Comment

by:ebooyens
ID: 33516345
Journalling is worth looking into as its on an administrative level and needs to user permissions.  Have a look in the Exchange 2007 Console under Organisation, Hub Transport, Journalling and just have a go at creating a rule.  It's easy and you don't have to click finish if you're not confident.
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Expert Comment

by:sunnyc7
ID: 33516348
Click options
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by:sunnyc7
ID: 33516395
Journaling is an overkill for this requirement I think. It will grab all emails in the org, not just sent items.
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by:Shibu Kuttan
ID: 33523086
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by:sunnyc7
ID: 33523100
dccexpert
Did you try setting up the rule form OWA

The rules wizard in OWA is under Options.
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by:dccexpert
ID: 33571890
I tried the OWA rule however there is no option for creating a rule based on sent messages only received.
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by:sunnyc7
ID: 33571927
Can you see this guide on how to do this.
http://msexchangeteam.com/archive/2008/04/14/448687.aspx
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Author Comment

by:dccexpert
ID: 33576710
Thanks for the link.  I just tried it and no success.  Going back to the original question...

The bcc works in one email account (Sales) and not in email account (Shipping)  is there a way to copy the one account settings and apply to the other.  I don't know exactly how Sales is able to do it all the settings look exactly the same.
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Accepted Solution

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dccexpert earned 0 total points
ID: 33579541
Thanks everyone for your help. I have successfully figured out how to do this and it is "FREE"  to automatically bcc yourself in Exchange.  You have to go to the Exchange Management Console and create a Transport Rule.  The Transport Rule is similar but more advanced than the OWA or Outlook 2007 Rules.  It works perfectly!
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