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Close/Cancel Old Purchase Orders

Posted on 2010-08-25
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Last Modified: 2013-12-11
Hello,

We have a GP 10 system and I am taking over for someone who has left and there are a ton of open POs from 2 years ago.  Can I go to the Purchasing Screen > choose Edit Purchase Order > and then change the status to "Canceled" without messing up any of the GL?  
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Question by:Primewest
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Victoria Yudin earned 250 total points
ID: 33525607
Using out-of-the-box GP, the answer is yes.  A Purchase Order is not really an 'accounting event', so nothing you can do with a Purchase Order transaction in GP has any impact on the General Ledger.  If you were to say the PO is received and create a Receipt or Invoice transaction - that would have GL implications, but nothing on the PO itself.  

All of that said...there are a thousands of third party products and customizations out there for GP.  If you are running anything that's not standard GP, this question gets exponentially harder to answer without more detail.  So the best approach would be to test this - hopefully you have a test company set up where you can do that?  If not, then before you do anything you're not 100% sure of, get all the users out and make a backup.  :-)
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by:Primewest
ID: 33526366
Thanks Victoria. You wouldn't happen to run the website http://victoriayudin.com/? 
I do have a test company setup and learning a lot about the table structure (your website helps a ton) but still a few things are cloudy.  Imagine MS making a SqL database that was human readable!  PO status 6 ... What does that mean?!  I dont think we have anything 3rd party installed for the PO side.  

Anything I can look at after I cancel the POs to make sure they are not affecting anything else?

Andrew
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by:Victoria Yudin
ID: 33526418
Andrew, yep, that's my blog.  :-)

I would be really surprised if canceling a PO would mess anything up.  I was just being extra cautious.  I would cancel one, close the window and see if any reports print - if so, take a look at them and make sure there is nothing unexpected there.

V.
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