Outlook Auto Archive to Exchange folder
Is there a way to Auto Archive in Outlook 2003/07/10 to another folder in the Mailbox instead of a PST file? i.e. move all items older than a certain age out of the Inbox to another Exchange folder. Perhaps it can be done through a rule? I did not see (at least in 2003) a way to do it with rules, but perhaps I missed something. Thanks.
ASKER
No longer needed is subjective, just want to keep Inbox folder itself uncluttered for some high volume users while still keeping the messages online in the Mailbox. This seems like a simple function, perhaps there is a solution out there.
Bad choice of words on my part. I didn't mean to suggest that the items are no longer needed in the sense of ready to be thrown away.
Archiving is specifically meant to take items offline, get them out of the mailbox to conserve space and reduce clutter. I'm not aware of any means of archiving to the existing mailbox since that defeats the purpose of archiving. A person doesn't archive paper files to the same filing cabinet the files are already in. That aside, the only solutions I know of are to manually archive the items (i.e. the users moves them to the archive folder) or to write a macro that handles this.
Archiving is specifically meant to take items offline, get them out of the mailbox to conserve space and reduce clutter. I'm not aware of any means of archiving to the existing mailbox since that defeats the purpose of archiving. A person doesn't archive paper files to the same filing cabinet the files are already in. That aside, the only solutions I know of are to manually archive the items (i.e. the users moves them to the archive folder) or to write a macro that handles this.
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You could of course set this macro to fire everytime they open / close outlook and would to all intents and purpose then be automatic.
ASKER
Thanks for the script. If no one knows any other way using a built-in feature, then I'll assume this is the best approach. Outlook 2007 does have a new type of rule to move items older than a specific date, but oddly you can't specify older than a certain number of days, only a specific date, and they didn't improve on it in v2010.
No, this is not possible with rules. Rules only work when items are sent or received. Why do you want to archive to another folder in the same mailbox? The primary purpose of archiving is to get things out of the mailbox that are no longer needed.