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# calculating field in ssrs

Posted on 2010-08-26
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I have a dataset which brings in sales, transcast, transbilling, and cogs in by group. I want to calculate net spend as a percent to sales and gross spend as a percent to sales. but can't seem to figure it out since sales, cost, transbilling, and cogs are all in one column...

calc2.png
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Question by:k1ng87
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Expert Comment

ID: 33538229
Try.....
Just right click on the 2 block and add a row in your row add a entry type label like % sales then in the next column add your expression code for % sales.
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Author Comment

ID: 33538374
yes...but what do I use for the expression since my dataset looks like this:

group | entry type | jan | feb | mar | apr | etc...
-----------------------------------------------------------
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Expert Comment

ID: 33538554
group | entry type | jan | feb | mar | apr | etc...
|  Sale %:   | Exp| Exp| Exp| Exp|etc.
-----------------------------------------------------------

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Author Comment

ID: 33540948
??
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Author Comment

ID: 33540954
oh...under entry type the values are "sales", "cogs", transbilling, and "transcost". then the total spend in the month columns
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Expert Comment

ID: 33541308
Hi
Thanks for the link from previous question.

I would try this:
=sum(iif(Fields!entrytype.Value = "MyValue",Fields!Jan.Value,nothing))

Should work

Regards
Emil
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Author Comment

ID: 33542271
get this error:
entr.png
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Expert Comment

ID: 33545970
Hi

This has to be placed in the right place to work. Can you send a screenshot of where it is on your report?

Regards
Emil
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Author Comment

ID: 33558933
i placed it in the cirlced box
plcament.png
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Author Comment

ID: 33559014
is it possible to reference "fields!group.value" for "my value" in
=sum(iif(Fields!entrytype.Value = "MyValue",Fields!Jan.Value,nothing))
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LVL 27

Expert Comment

ID: 33561428
what is the name or type of group you have for group footer #3 ?
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Author Comment

ID: 33561536
don't have a group 3 footer...just group 1 and 2....should've taken a better screenshot
plcament.png
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Expert Comment

ID: 33561818
what formula are you wanting to use to get your percents?
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Author Comment

ID: 33562234
transcost/sales for monthly gross as a % to sales

and

(transcost - transbilling)/sales for net as a % to sales
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Expert Comment

ID: 33564967
Hi

You are using group 2 to display data so maybe it can't be placed there, try group above (group 1)just to see if that works. I know it might not be ideal.

Regards
Emil
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Author Comment

ID: 33566951
what equation do i use though...the first issue is figuring out what equation to use...

transcost/sales for monthly gross as a % to sales

and

(transcost - transbilling)/sales for net as a % to sales

how owuld I write these out in ssrs.....

transcost, transbilling, and sales are in the same field....they just get grouped....but how do I calculate specific to one of those?
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Accepted Solution

itcouple earned 500 total points
ID: 33567499
Hi
IF I understand correctly then this:
Monthly Gross as a % to sales =sum(iif(Fields!entrytype.Value = "TransCost",Fields!Jan.Value,nothing))/
sum(iif(Fields!entrytype.Value = "Sales",Fields!Jan.Value,nothing))

net as a % to sales = (sum(iif(Fields!entrytype.Value = "Transcost",Fields!Jan.Value,nothing))-sum(iif(Fields!entrytype.Value = "transbilling",Fields!Jan.Value,nothing)))/sum(iif(Fields!entrytype.Value = "Sales",Fields!Jan.Value,nothing))

and this I think should be place in first group (next to AIG in your first screenshot)

Hope that helps
Regards
Emil
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Author Comment

ID: 33567907
still getting an error
errr.png
lyout.png
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Assisted Solution

itcouple earned 500 total points
ID: 33568024
Hi

The layout shows slightly different grouping then before? Which fields are used for grouping?

Regards
Emil
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Author Comment

ID: 33568044
sorry about that...i edited it alittle....there is only one group now and it groups the field called "group"....the detail section groups this field =Fields!Entry_type.Value
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Author Comment

ID: 33568049
pic
lyout.png
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Assisted Solution

itcouple earned 500 total points
ID: 33568272
Hmmmm

I must admit I have tested it on 2008. And I just tried it with different places and it works fine everywhere I place it. The only time I get the error you have is when I mispell the field name or use different case for instance my field is entrytype if I change it to EntryType I get the same error as you.

I hope that is the issue in your case because I run out of options :)

Regards
Emil
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LVL 1

Author Comment

ID: 33568417
i think we're getting closer...it looks like the expressions were case sensitive (using visual 2005) but now all it get are zeros...
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design.png
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Assisted Solution

itcouple earned 500 total points
ID: 33568455
If you have the entire expression then split it into separate cells and see which ones don't work. Check if entry type contain spaces (or is case sensitive).

Regards
Emil
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