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# excel spreadsheet, graph

Posted on 2010-08-28
Medium Priority
558 Views
Hi

I have a monthly sales and cancellation summary spreadsheet, please see attached work sheet august(2).. I would like to summarise the number and EUR of Saels per caregory and total and also compare it to cancellations visually and in a table. Additionally I also would need to have a summary per week, I guess in a different table and graph.

Nothing I have tried has got me close to a solution. Any advise would be very much appreciated.

Many thanks

Frederic
Finance-Break-down-Analysis-pppp.xlsx
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Question by:Frederic74
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LVL 93

Accepted Solution

Patrick Matthews earned 1500 total points
ID: 33549413
Frederic74,This would probably be easiest if you reorganize your data:1) Instead of having separate worksheets for each month, have a single worksheet.  Excel 207 and later give you one million rows, so use them :)2) Instead of having separate regions for sales and cancellations, put them all in the same range, with a column indicating sale or cancellationOnce you do this, getting the summaries/graphs for your data is a simple matter of creating a PivotTable/PivotChart.Patrick
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Author Closing Comment

ID: 33549593
Thank you

I have  followed your advise and have put all in one table.

I guess a pivot table would mean I do not need my summarising formulas on the top my spreadsheet?

I'm new to pivot tables do you know a good example introducing it to me ideally similar to my spreadsheet?
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LVL 17

Expert Comment

ID: 33549613
Attaced example shows how you could visually show number & sales + cancellation.
As the numbers are much lower, they need to be plotted on a secondary axis.

Regarding your weekly report, I think Patrick has a very valid suggestion overall.
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LVL 17

Expert Comment

ID: 33549617
Forgot to attach the workbook
Xl0000011.xls
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LVL 17

Expert Comment

ID: 33549621
Pivot Table won't help you for the chart though :-)

BTW: your charts are much too small to get a nice visualisation.
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LVL 93

Expert Comment

ID: 33549637
>>Pivot Table won't help you for the chart though :-)I wouldn't say that: if the PT powers a PivotChart, then it should faciltate the charting: one could see new sales vs cancellations, and depending on how the source data is reconstructed, you could use either a calculated field or a calculated item to see the variance of sales over cancellations...
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LVL 17

Expert Comment

ID: 33549650
Could be Patrick, but he will need secondary axis for his amount as it has a complete different dimension.
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Author Comment

ID: 33549970
I have added the cancellattions to the sales, please see attached.  Does this make it easier?
Finance-Break-down-Analysis-pppp.xlsx
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