How do you allow multiple values to be selected for a MS Access 2003 filter

Posted on 2010-08-29
Medium Priority
Last Modified: 2012-05-10
I have a form with a option group called Region.  The options are

When someone clicks on West within the option group a Case statement determines the Option value selected and re queries the data to show only the records for the value selected (in my example then only West records would display. If someone selects South all the records for South appear, etc...

However, my dilemma is what if someone wants to view 2 values such as South and West...The below link shows the basic structure of my option group and form using a Case Statement.  http://www.databasedev.co.uk/option_group_filtering.html
Question by:pbo1
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LVL 75
ID: 33555644
An Option Group is mutually exclusive.  How are you selecting more than on Region?


Author Comment

ID: 33555738
You can select more than 1 more region.  In my example I can only slect West or South not both.  You can only select one.  My question is how can I allow someone to select multiple values..I realize I need to use a solution other than a option group, but what would a suggestion be..

Author Comment

ID: 33555740
I intended to say above You can NOT select more than 1 region.
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LVL 75

Accepted Solution

DatabaseMX (Joe Anderson - Microsoft Access MVP) earned 2000 total points
ID: 33555749
Well, ideally you would use a List Box set to Multi Select mode.  But that's a be more complicated.   For your case, since there are a max of 5 choices, I'm thinking 5 check boxes, actually 4 ... because the 'All' case would be all 4 boxes checked.


Author Comment

ID: 33555759
Hey DB MX...

So you are thinking that I should remove the Option Group and create 5 check boxes ?
LVL 75
ID: 33555784
Well, if you need to select more than one ... yes.  But you only need 4 check boxes, since any combination can be checked.

LVL 31

Expert Comment

ID: 33557534
"and create 5 check boxes " 
As DatabaseMX suggested you may have 4 checkboxes, but as you understood may be appropriate.
All can reduce the check/uncheck operations, checking All adds checks to other 4, unchecking All unchecks the other 4.
THis can be useful, if you have 3 checked and want to clear them. Check - Uncheck All clears the other 4.

Author Closing Comment

ID: 33605267
I added 5 checkboxes

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