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Renumbering problem in MS Word 2007

Posted on 2010-08-30
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Last Modified: 2012-05-10
I have a few user-defined styles (Heading 1 thru Heading 5) that were working fine until recently. When add an entry (e.g. Introduction) and then format it using the Heading 1 Style (see below), the style correctly assigns the next number in sequence. However, when I add sub-entries using Heading 2, the numbering scheme does not follow accordingly.  Example:

1 Introduction
1.1 Purpose
1.2 Overview

2 Overview of Featues
1.3 Feature 1 (THIS SHOULD be 2.1)
1.4 Feature 1 (THIS SHOULD be 2.2)

This was working fine all along and something happened and now whenever I add new Heading 1 entries, the Heading 2 sub-entries don't follow accordingly.

Any thoughts on this please?


==================
Heading 1
==================
Font: 16 pt, Bold, Kern at 16 pt, Indent: Left:  0", Hanging:  0.3", Space Before:  12 pt, After:  3 pt, Keep with next, Level 1, Border: Bottom: (Single solid line, Auto,  1.5 pt Line width), Tab stops:  0.3", List tab, Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:  0" + Tab after:  0.3" + Indent at:  0.3", Style: Automatically update, Quick Style, Based on: Normal, Following style: Normal

==================
Heading 2
==================
Font: 14 pt, Bold, Indent: Left:  0", Hanging:  0.4", Space Before:  12 pt, After:  3 pt, Keep with next, Level 2, Tab stops:  0.55", Left, Outline numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:  0" + Tab after:  0.4" + Indent at:  0.4", Style: Automatically update, Quick Style, Based on: Normal, Following style: Normal
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Question by:htamraz1
15 Comments
 
LVL 6

Expert Comment

by:radnbne
ID: 33562915
The Sub Levels appear when you change the list style for the document.

On your tool bar next tot he icon for Bullets is the List, Drop it down and select the one that looks like what you want (1, 1.1, 1.1.1).

this should update the numbering accordingly
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LVL 6

Expert Comment

by:radnbne
ID: 33562936
Are you able to upload a copy of your template? I can't replicate the problem with your styles listed
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LVL 6

Expert Comment

by:radnbne
ID: 33562947
What happens if you remove the formatting for the section 2 heading 2 line and re apply it?
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Author Comment

by:htamraz1
ID: 33578833
radnbne

Thanks, but I still can't get it to work. Here is a copy of the document  I am using with the styles referenced above.

Thanks
EE-WordDoc-Q26439682.docx
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LVL 6

Expert Comment

by:radnbne
ID: 33583616
There is a problem in the template.  Looking at it now....
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Expert Comment

by:radnbne
ID: 33583719
Attached is a repaired template

EE-WordDoc-Q26439682.dotx
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LVL 6

Expert Comment

by:radnbne
ID: 33583744
The issue is how word 2007 now handles numbering and outline numbering.

Often with numbering systems in existing documents it is better to re-setup the numbering templates.

The process I use for this is quite simple

Create a Heading One
Create a Sub Heading One etc...
Format the Headings
Select all headings
Change the Outline Format to the desired format
Select each of the headings in turn and right click on the appropriate style
Select Update with selection option
Continue with each heading

This resets the heading styles and fixes the numbering
0
 

Expert Comment

by:fasteddie565
ID: 33639277
I have a similar problem.  I normally reset my own styles for each document (Client's preference)

My current challenge is that when I add a style, it picks up the continued number and does not restart when it should.  When I right mouse click and select reser at 1, it drastically changes the style.  resetting the numbering value resets the entire style to a point where all instances of that style are listed in one long continuous string.

That said, I believe I have performed half of your  directions, but have a few questions.....

Create a Heading One (I call my styles POB - title, POB-1, POB-a, POB - (1), POB - (a)
Create a Sub Heading One etc...  I believe I did this as per example above
Format the Headings.  I did this when I developed the style

Select all headings   Do you just do this by typing and applying the styles and then select them like regular text?

Change the Outline Format to the desired format               How do you do this? In Outline view?

Select each of the headings in turn and right click on the appropriate style
Select Update with selection option
Continue with each heading

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LVL 6

Accepted Solution

by:
radnbne earned 500 total points
ID: 33643128
The easiest way is to type out a few headings:

Heading One
SubHeading One
Sub Sub Heading One
Heading Two
Sub Heading Two
Sub Sub Heading Two

Format Each Heading in line with what you require
Select All of them and use the outline selector to choose the desired outline (See attached Image)

Then continue as described....
Outline.png
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Author Comment

by:htamraz1
ID: 33720792
radnbne,

Sorry, but I was not able to attend to this, but now back at it.
I want to tell you that you instructions almost work, except for the RE-numbering.

The problem with the file I posted earlier for you is not with the number of Heading One, Heading Two, etc., but rather with the RE-numbering of the Sub headings and Sub Sub headings, etc.. They just won't number in sucession accordin to their top level heading.

May be I am just not getting the concept of how to reset the document or whatever part got messed up so I may clear this issue.
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Author Comment

by:htamraz1
ID: 34283710
I ojbected to closing with points awarded to radnbne. The problem was never resolved.

If you must close, points should not be awarded. Otherwise, you will encourage others participating in replies to take this type of behavior for granted.
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Expert Comment

by:_alias99
ID: 34326683
htamraz1,

Please review SouthMod's instructions and close the question per site guidelines.

_alias99
Community Support Moderator
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Author Closing Comment

by:htamraz1
ID: 35426005
Not able to abandon question, so I had to accept it.
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