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Restricting access to sharepoint portal pages

Posted on 2010-08-31
Medium Priority
Last Modified: 2013-11-05

Could you tell me how I would go about restricting access to documents with Sharepoint Portal Server Version

We need to allow access to Managers only to view PO documents. I think the easiest way to this is to remove the "view properties" "edit properties" "delete" options when right clicking on documnets. But I'm not sure as I have never administered Sharepoint before.

Many Thanks,
Question by:davystocks
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Expert Comment

ID: 33566133
Hi John,
You need to add a site group specific to your users first;
Go to site settings
select 'Go to Site Administration'
Under 'Users and Permissions' Select 'Manage site groups'
Click on 'Add a Site Group'
Add the details for your new site group (give them the same rights as a contributor, you can check this by clicking on the contributor link and selecting 'Edit site group permissions')
Click on Create Site Group
Click on your new site group
Select 'Add Members' to start adding your members to this group (you will notice that your new site group is automatically selected)

Once you have listed all your members in your site group carry out the following;

Select the document library you want to set these permissions to
Click on 'Modify Columns and Settings' (this is in the left column navigation bar)
Under 'General Settings' - Click on 'Permissions for this document libary'
Remove the 'Reader' and 'Contributor'groups as most people are either one of these. (you can restore these back later by pressing the 'Inherit permissions from the parent website')

That should resolve the issue of others seeing your documents in a specific document folder.


Author Comment

ID: 33566215

I'm unable to see the above settings, specifically "Site Administrator"

I click start - programs - sharepoint portal server - sharepoint central administrator.  I then get the attached screen.

Not sure if we are both talking about the same version.


Accepted Solution

rseabird earned 2000 total points
ID: 33566336
If I am correct, in this version of SharePoint you are not able to set security to individual documents. This is only possible from WSS3.0 and/or MOSS 2007.

Expert Comment

ID: 33567444
Hi John / rseabird,

Have a look at this site http://technet.microsoft.com/en-us/library/cc288338(office.12).aspx 
It should help you through what you need to do, it discusses in detail managing users and cross site groups in WSS2.0. Hope it helps.


Author Comment

ID: 33790811
thanks Lena

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