Restricting access to sharepoint portal pages

Posted on 2010-08-31
Last Modified: 2013-11-05

Could you tell me how I would go about restricting access to documents with Sharepoint Portal Server Version

We need to allow access to Managers only to view PO documents. I think the easiest way to this is to remove the "view properties" "edit properties" "delete" options when right clicking on documnets. But I'm not sure as I have never administered Sharepoint before.

Many Thanks,
Question by:davystocks
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
  • 2

Expert Comment

ID: 33566133
Hi John,
You need to add a site group specific to your users first;
Go to site settings
select 'Go to Site Administration'
Under 'Users and Permissions' Select 'Manage site groups'
Click on 'Add a Site Group'
Add the details for your new site group (give them the same rights as a contributor, you can check this by clicking on the contributor link and selecting 'Edit site group permissions')
Click on Create Site Group
Click on your new site group
Select 'Add Members' to start adding your members to this group (you will notice that your new site group is automatically selected)

Once you have listed all your members in your site group carry out the following;

Select the document library you want to set these permissions to
Click on 'Modify Columns and Settings' (this is in the left column navigation bar)
Under 'General Settings' - Click on 'Permissions for this document libary'
Remove the 'Reader' and 'Contributor'groups as most people are either one of these. (you can restore these back later by pressing the 'Inherit permissions from the parent website')

That should resolve the issue of others seeing your documents in a specific document folder.


Author Comment

ID: 33566215

I'm unable to see the above settings, specifically "Site Administrator"

I click start - programs - sharepoint portal server - sharepoint central administrator.  I then get the attached screen.

Not sure if we are both talking about the same version.


Accepted Solution

rseabird earned 500 total points
ID: 33566336
If I am correct, in this version of SharePoint you are not able to set security to individual documents. This is only possible from WSS3.0 and/or MOSS 2007.

Expert Comment

ID: 33567444
Hi John / rseabird,

Have a look at this site 
It should help you through what you need to do, it discusses in detail managing users and cross site groups in WSS2.0. Hope it helps.


Author Comment

ID: 33790811
thanks Lena

Featured Post

Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

For SharePoint sites, particularly public-facing ones, there are times when adding JavaScript, Meta Tags, CSS Styles or other content to the page <head> section is more practical than modifying master pages.  For instance, you could add the jQuery l…
I thought I'd write this up for anyone who has a request to create an anonymous whistle-blower-type submission form created using SharePoint 2010 (this would probably work the same for 2013). It's not 100% fool-proof but it's as close as you can get…
Monitoring a network: why having a policy is the best policy? Michael Kulchisky, MCSE, MCSA, MCP, VTSP, VSP, CCSP outlines the enormous benefits of having a policy-based approach when monitoring medium and large networks. Software utilized in this v…
In this brief tutorial Pawel from AdRem Software explains how you can quickly find out which services are running on your network, or what are the IP addresses of servers responsible for each service. Software used is freeware NetCrunch Tools (https…

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question