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Exchange 2010 Room Resource - Permissions (set up resource so employees can view who has it scheduled)

Posted on 2010-08-31
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Last Modified: 2012-05-10
When employees are scheduling room resources they are unable to view who has that room scheduled in Outlook 2010 Scheduling Assistant. They see that the room is busy but do not see who has the room scheduled.

I have myself set with "Manage Full Access Permission" and when I go to the Scheduling Assistant I only see that the room is busy. I have to add the Room's calendar to my calendar to see who has it scheduled.

We just moved from GroupWise to Outlook, and in GroupWise you just had to give everyone view permission on appointments. I have not yet found a way to set view appointment permissions in Exchange.  I've gone through all the Resource Tabs in the room properties in EMC and do not see this type of option/setting.
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Question by:goldieretriever
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6 Comments
 
LVL 31

Expert Comment

by:Justin Owens
ID: 33580088
You have to look at the calendar to see who booked the appt.  You can't from a meeting request.
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Author Comment

by:goldieretriever
ID: 33581428
Is there something we have to do to the room resource to make the room visible for all employees? I just talked to someone who has outlook at their workplace and their rooms are public so they have to go to the calendar section to see who has it booked.

I'm new to Exchange/Outlook and I don't know how to make our room resourses public. Could you help with this?
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LVL 31

Accepted Solution

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Justin Owens earned 500 total points
ID: 33587239
Grant Reviewer rights to whomever you want to see the Calendar appointments after they have been set.  This can be done with PowerShell or from the Outlook calendar.  Since you are new, I would recommend doing it from Outlook.

Justin
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Author Comment

by:goldieretriever
ID: 33587693
Thanks, that worked going through outlook.
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Expert Comment

by:DBachrach
ID: 33876857
In order to do this via Outlook I have to log into each of the Rooms as that 'user' and grant the rights to everyone in the company? Or is there a quicker way of doing it?
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Author Comment

by:goldieretriever
ID: 33876980
What I did was gave myself "Manage Full Access Permission" in the Exchange Managment Console to all the Room Resources. Then I added the Rooms to my Calendar. I then went to Permissions tab on the Calendar Properties and added one of our distribution groups giving them "Reviewer" rights. I gave the Distribution group rights so I didn't have to add each employee in the company.
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