Embed an editable excel spreadsheet in sharepoint

Posted on 2010-08-31
Medium Priority
Last Modified: 2012-05-10
We have a live excel spreadsheet used to track employee work, this sheet needs to be edited daily to track the locations and future locations / jobs / training / holidays of employees. Everyone needs to edit this as everyone in the office takes part in the scheduling....anyway, what I am trying to do is embed this excel spreadsheet as an editable document in sharepoint, I have SBS 2003 and WSS 3.0, I see that SBS 2010 has the office webapp in it to do this, how can I go about replicating this webapp for SBS 2003?
Thanks so much, this would be a great help if you can provide me with a solution.
Cheers. Kyle
Question by:SWESupport
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Accepted Solution

monicai earned 2000 total points
ID: 33573168
You can import the excel spreadsheet as a sharepoint list by doing the following:
1.  Click Site Actions> Create
2.  Select Custom Lists>Import Spreadsheet
3.  Hit Browse and select the spreadsheet you want to import
4.  Set a name and description
5.  Click Import.

Once you have imported your spreadsheet, go to the view toolbar on the right hand side of the page.  click the dropdown and select "Create View".  From there, you can select datasheet view.  this will enable your sharepoint list in a datasheet view format which will look like Excel embedded on the Sharepoint site.

Also, make sure that your users have Office Web components installed in order to use this Active-X functionality.

Author Comment

ID: 33573520
Great thats awesome, thanks. The view isnt as functional as i would like but i can work with it.
The datasheet view doesnt work on another workstation, that workstation has office 2010, should this already have web components installed?

Author Comment

ID: 33573760
next query is how do you make the sheet real time? Ive just tested it between to workstations, editing at the same time, i refreshed my page and everything i typed dissapeared and the other workstations input appeared. When i say realtime I mean when someone types something in and presses enter it appears on everyone elses.

Expert Comment

ID: 33574088

You can check if web components are installed in his Office 2010 install inside Control Panel>Add/Remove programs.  You should also check if Ms-Access is installed in the system too and using Office Professional.

As for making the sheet real time, the entry is committed once you move to another row/cell.  Edit in datasheet view uses the MS-Access Active-X plug-in to allow users to manipulate data in datasheet view.  You can expect the same MS-Access behavior when saving data in this format.

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