How to move bulk emails from PST files to Sharepoint 2010 Library

Posted on 2010-09-01
Last Modified: 2012-05-10
We're currently working on a Sharepoint 2010 Standard Server project for our organization. As a possible side benefit, we're exploring the possibility of moving our old email archives into Sharepoint to take advantage of the search capabilities. The problem is how to move the contents of large PST files, each several gigabytes in size with 40-60,000 emails into Sharepoint libraries. Anyone know of a good way to accomplish this?
Question by:Wilmette
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
LVL 53

Assisted Solution

by:Will Szymkowski
Will Szymkowski earned 100 total points
ID: 33576971
If you are moving bluk emails I would suggest using the Windows Explorer view in Sharepoint. This way there is no limit for moving large files.
LVL 16

Accepted Solution

quihong earned 400 total points
ID: 33579021
A couple of things.

Moving a large PST directly into SharePoint (as a file) will not give you search ability, unless you have a custom/third party ifilter that can index the PST file. Even then, your users are going to have to open, what I assume, will be a very large file.

An alternative solution may be to leverage Exchange Public Folders which SharePoint can also crawl.

Spec1, using the explorer view doesn't allow you to bypass the set maximum file size limit.
LVL 53

Expert Comment

by:Will Szymkowski
ID: 33579102
I have used SP designer and it has a 50MB limit, I have then used Windows Explorer and I have moved 3/4GB at a time with no issues. The only down fall i had when moving is that SharePoint is sticky with certain characters.
Edgartown IT Case Study

Learn about Edgartown's quest to ensure the safety and security of the entire town's employee and citizen data. Read the case study!

LVL 16

Expert Comment

ID: 33579131
Spec1, are we talking about the same thing?

If the web application has a set limit on the maximum file size (default set to 50mb), are you saying that you can bypass that limit by using the explorer view?
LVL 53

Expert Comment

by:Will Szymkowski
ID: 33579229
Not a sharepoint expert by a long shot but I have had to do file migration transfers from a File server to SharePoint document library. I was originally using SharePoint Designer and was getting frusterated when I could only move 50MB at a time. I then opened the sharepoint site from the web, opened the document libaray, Under Actions, click "Open With Windows Explorer" and vola! I was moving files in 2GB chuncks.

Not sure if this is a setting in Sharepoint but it worked for me.
LVL 16

Expert Comment

ID: 33579393
Sorry to hijack the thread/question.

Spec1, what do you mean by "2GB chuncks"? Multiple files or a single 2GB file?

Author Comment

ID: 33580816
Yeah I've tried dragging and dropping into the explorer view but it would only paste in a portion of the emails I had selected.

I'll see about putting the PST contents into public folders and thanks for the tips!

Featured Post

Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
File size limit in SharePoint 2010 5 60
Working with SharePoint Data 8 75
SharePoint List Calculated Field 4 62
sharepoint 2013 can't delete BDC service application 10 35
This article provides the solution to a question ( posed here at Experts Exchange. The asker of the question has many JPG images in many folders, and all of t…
A recent project that involved parsing Tableau Desktop and Server log files to extract reusable user queries for use in other systems. I chose to use PowerShell to gather the data, and SharePoint to present it...
In this video, we show how to perform Bates Numbering/Stamping of PDF documents using Power PDF Advanced, the newest product from the Document Imaging division of Nuance Communications. There are two editions of Power PDF — Standard and Advanced. Th…
In a recent question ( here at Experts Exchange, a member asked how to add page numbers to a PDF file using Adobe Acrobat XI Pro. This short video Micro Tutorial sh…

738 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question