Improve company productivity with a Business Account.Sign Up

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 810
  • Last Modified:

Display only duplicate names in Lotus PAB

Dear Experts,

We have a centralized address book (PAB) that mutiple departments use that now has duplicated contacts. This PAB has around 5,000 records with maybe 10-20% dup's. I would like to have a view that only shows the dup's, so we can compare the contacts and determine which one has the best contact info.

Would it be possible to select contacts that have the same 'Fullname' value and display in a view?

TIA,

Mike
0
ENCL
Asked:
ENCL
1 Solution
 
Sjef BosmanGroupware ConsultantCommented:
Only through a 2-step process:
- write an agent that identifies duplicates and marks them with a field
- create a view that selects only documents with that field

To help you detect the differences of 2 documents, you need yet another agent, but luckily you can download it:
http://www-10.lotus.com/ldd/sandbox.nsf/ecc552f1ab6e46e4852568a90055c4cd/17c785f8028e7c8785256a7000497fd9?OpenDocument
0
 
Emmanuel GleizerCommented:
A very simple approach:
create a view where the selection formula is @IsAvailable($Conflict)
you will see only rows with [Replication of Save Conflict]
Open each doc  and activate the parentPreview
you see on the same screen the 2 versions of the doc.
0
 
QuinFCommented:
If you have replication conflicts, ManuRaanana's idea will work just fine.

If they are just duplicates and not conflicts:
I would create a simple view of all people and categorize the NAME column.  Next, create a column in front of that NAME column give it a value of 1 and total the collumn.  Save the view, open it in Notes and collapse the view.  Every name with a number greater than 1 will have dupes.  Expand the name and you can see the dupes and then decide which one you need and which to get rid of.
0
Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

 
ENCLAuthor Commented:
Hi Guys,

Let me add that these are not conflict doc's or rep conflicts. Basically think of the users just creating additional contacts that already exist. The second (dup) contact will most like have the same full name, maybe some different contact info like phone no, address, etc., So I was hoping to display all contacts that match the full name field, or maybe just the last name field and manually resolve them.

HTH,

Mike
0
 
ENCLAuthor Commented:
QuinF,

Thanks, that works, but I still have to look at thousands of records. Would it be possible to only display the records if the total > 1?

I'll play with it a bit more and see if I can filter out the non-dup's.

TIA,

Mike
0
 
QuinFCommented:
Yeah, going through them is the only drawback.  I cannot think of a way to change the way the view totals records, however, I would make that number column font huge, so any number will stand out greater than a 1 would.  That way you can flip through the screens more quickly.  

To be honest, if I had to do what you are doing, management would find someone who is paid less than me to go through the view.  If you cannot pass it on, do 20 screens a day untilyou finish the job.
0
 
ENCLAuthor Commented:
I was trying to see if I could do a DBLookup on the Total column, no luck yet, but I'm might be doing it wrong.

Thx,
0
 
QuinFCommented:
I don't know Lotusscript, however, there is a program in the Lotus Sandbox tha actually does what you are looking for:
http://www-10.lotus.com/ldd/sandbox.nsf/ByDateNJ/DAAE0902B1B6B82A88256ACB005C5ED3/$FILE/agentRemoveDuplicates.txt?OpenElement
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Featured Post

Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Tackle projects and never again get stuck behind a technical roadblock.
Join Now