Display only duplicate names in Lotus PAB
Dear Experts,
We have a centralized address book (PAB) that mutiple departments use that now has duplicated contacts. This PAB has around 5,000 records with maybe 10-20% dup's. I would like to have a view that only shows the dup's, so we can compare the contacts and determine which one has the best contact info.
Would it be possible to select contacts that have the same 'Fullname' value and display in a view?
TIA,
Mike
We have a centralized address book (PAB) that mutiple departments use that now has duplicated contacts. This PAB has around 5,000 records with maybe 10-20% dup's. I would like to have a view that only shows the dup's, so we can compare the contacts and determine which one has the best contact info.
Would it be possible to select contacts that have the same 'Fullname' value and display in a view?
TIA,
Mike
A very simple approach:
create a view where the selection formula is @IsAvailable($Conflict)
you will see only rows with [Replication of Save Conflict]
Open each doc and activate the parentPreview
you see on the same screen the 2 versions of the doc.
create a view where the selection formula is @IsAvailable($Conflict)
you will see only rows with [Replication of Save Conflict]
Open each doc and activate the parentPreview
you see on the same screen the 2 versions of the doc.
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ASKER
Hi Guys,
Let me add that these are not conflict doc's or rep conflicts. Basically think of the users just creating additional contacts that already exist. The second (dup) contact will most like have the same full name, maybe some different contact info like phone no, address, etc., So I was hoping to display all contacts that match the full name field, or maybe just the last name field and manually resolve them.
HTH,
Mike
Let me add that these are not conflict doc's or rep conflicts. Basically think of the users just creating additional contacts that already exist. The second (dup) contact will most like have the same full name, maybe some different contact info like phone no, address, etc., So I was hoping to display all contacts that match the full name field, or maybe just the last name field and manually resolve them.
HTH,
Mike
ASKER
QuinF,
Thanks, that works, but I still have to look at thousands of records. Would it be possible to only display the records if the total > 1?
I'll play with it a bit more and see if I can filter out the non-dup's.
TIA,
Mike
Thanks, that works, but I still have to look at thousands of records. Would it be possible to only display the records if the total > 1?
I'll play with it a bit more and see if I can filter out the non-dup's.
TIA,
Mike
Yeah, going through them is the only drawback. I cannot think of a way to change the way the view totals records, however, I would make that number column font huge, so any number will stand out greater than a 1 would. That way you can flip through the screens more quickly.
To be honest, if I had to do what you are doing, management would find someone who is paid less than me to go through the view. If you cannot pass it on, do 20 screens a day untilyou finish the job.
To be honest, if I had to do what you are doing, management would find someone who is paid less than me to go through the view. If you cannot pass it on, do 20 screens a day untilyou finish the job.
ASKER
I was trying to see if I could do a DBLookup on the Total column, no luck yet, but I'm might be doing it wrong.
Thx,
Thx,
I don't know Lotusscript, however, there is a program in the Lotus Sandbox tha actually does what you are looking for:
http://www-10.lotus.com/ldd/sandbox.nsf/ByDateNJ/DAAE0902B1B6B82A88256ACB005C5ED3/$FILE/agentRemoveDuplicates.txt?OpenElement
http://www-10.lotus.com/ldd/sandbox.nsf/ByDateNJ/DAAE0902B1B6B82A88256ACB005C5ED3/$FILE/agentRemoveDuplicates.txt?OpenElement
- write an agent that identifies duplicates and marks them with a field
- create a view that selects only documents with that field
To help you detect the differences of 2 documents, you need yet another agent, but luckily you can download it:
http://www-10.lotus.com/ldd/sandbox.nsf/ecc552f1ab6e46e4852568a90055c4cd/17c785f8028e7c8785256a7000497fd9?OpenDocument